Sr Program Assistant - Miami University in Oxford Ohio

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Miami University

Oxford, Ohio

United States

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Detailed Job Description

Job ID:  2110 - SATSS - Full-Time

Department of Microbiology staff position that is responsible to oversee the daily operations. This position will be required to perform a variety of general office duties and administrative tasks related to the department, including assistance with various financial and budgetary tasks. 


Front desk position, greeting visitors to the Department of Microbiology and general office assistance in a typical office environment.

This position will also be required to assist in various financial and budgetary tasks, including ordering supplies, preparing requisitions, processing payments, maintaining and updating various files and confidential records, and preparing bulk mailings.

Duties will include room and course scheduling, reproducing exams and needed materials for courses, addressing physical problems that arise in the building, coordinating and supervising student workers.

Duties also include directing undergraduates to advisor resources, assigning department advisors, assisting with basic data analysis for reporting, maintaining office supply stocks and equipment; submitting requests for building maintenance;  booking hotel lodging for guests; assisting with hospitality functions of the department, coordinating activities with other staff members, and other duties as assigned. 

1)         Assists users of department's services by providing information regarding policies and procedures; may assist patrons by aiding them in using services or filling out forms.

2)         May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments.

3)         May assist with various administrative tasks including ordering supplies, preparing requisitions, scheduling use of equipment, maintaining calendars, or conducting research.

4)         May prepare various written materials including correspondence, information sheets, or news releases.

5)         May maintain and update various files and records; may maintain department's computer databases.

6)         May assist in the performance of various clerical tasks including answering phones, typing, opening and distributing mail, or preparing bulk mailings.

Minimum Qualifications

Requires six months of coursework or training beyond high school in Business Administration and three years of office experience, or an equivalent combination of education and experience.

Preferred Qualifications

Ability to acquire knowledge of unit's operations, policies, and procedures. Must possess demonstrated computer skills with office applications, communication, supervisory skills, organizational, analytical, and basic research skills. Generally typical office environment although may require considerable walking, standing, or bending. May have periodic assignments which entail dealing with modestly unpleasant conditions.  

Knowledge of standard office procedures and equipment; knowledge of computers and office applications; some knowledge of administrative procedures which may include budgeting, research, preparing fiscal and other reports; supervisory skills; research skills.

Advanced computer skills are preferred. Applicants must have the relevant background and proven skills necessary to perform the required duties including excellent oral communication, strong writing, quantitative, and organizational skills; the ability to work collaboratively with others in a in a fast-paced  central office, and skill in effectively communicating with students, co-workers, faculty, and other constituencies. Must possess the ability to multitask, prioritize, and complete assignments while handling competing demands. 

Special Instructions to Applicant

Department request Cover Letter, Resume and References be attached.

Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • Microbiology
  • Sr Program Assistant
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: See Job Description
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter