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Quinnipiac University invites applications for the position of Secretary, College of Arts and Sciences to perform secretarial, staff assistance, and clerical duties required to support the Associate and Assistant Deans of the College of Arts and Sciences.
Maintain phone coverage and greet visitors and students, take messages, relay information and answer questions within scope of knowledge and authority.
Perform word processing duties such as correspondence, meeting minutes, reports, grants, forms, examinations and memos. Edit work for accuracy, format, spelling, punctuation and construction. Assure timely completion of all material.
Perform data entry duties involved in course scheduling, enrollment management and registration. Edit work for accuracy, format, spelling, punctuation, and construction. Assure timely completion of all material.
Compose routine correspondence upon supervisor’s discretion.
Organize and maintain a filing system for all programs, faculty and internal student records assuring rapid retrieval of all materials.
Prepare various reports including gathering data and setting up format.
Prepare student transcripts for evaluation, including use of transcript evaluation database.
Review and route incoming mail for appropriate distribution and action.
Process purchase requisitions and requests for payment. Assist in monitoring department budgets and expenditures.
Arrange conferences and meetings as required, notify participants, and arrange for all materials, food, facilities, travel arrangements and support functions.
Assist in supervision of student workers.
Other secretarial duties as assigned.
Proficiency with Word, Excel, PowerPoint.
3 to 5 years experience working in high traffic office setting.
Attention to detail and accuracy is a must.
Experience with Datatel is preferred.
Please note this is a Grade 5 position in the Clerical & Technical Unit, hourly rate is $19.68.
Applications must be submitted electronically and should include a resume and a thoughtful cover letter describing your interest in the position. Contact information for three references must be submitted on the application form.
Quinnipiac University has a strong commitment to the principles and practices of diversity throughout the university community and we welcome candidates who would enhance that diversity.
Job Code 2012-1218
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