Administrative Support V - Development & Alumni - Utah Valley University in Orem Utah

Unfortunately, this job is expired as of 2/1/2013.

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Utah Valley University

Orem, Utah 84058

United States

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Detailed Job Description

Under general direction of the Vice President, the Administrative Support V - Development & Alumni will provide executive level administrative support performing complex and highly confidential duties.
- 20% - Perform advanced and confidential administrative support duties, including composing routine correspondence, meeting minutes, financials, and obtaining factual information requiring knowledge of policies/procedures of both assigned and work related areas. Compose replies to general inquiries requiring comprehensive area knowledge.
- 15% - Coordinate department financial activities including timecards, PAF's, ESAF's, new hire paperwork completion & submission, requisition, purchase order, travel, index tracking and reconciliation, budget balances, etc. Monitor and prepare divisional or project budget, keeping management apprised of budgetary status.
- 15% - Maintain inventory of office equipment and supplies. Establish, update, and maintain unit's file, inventories, ordering, receiving, billing, distributing, monitoring, and reconciling expenditures. Oversee the payroll process - Including preparation, submission, monitoring, & maintenance to insure accurate and complete payroll records.
- 20% - Coordinate departmental projects, follow up on pending details, coordinate project team activities, and ensure deadlines are met. Coordinate the preparations & submission of reports, publications, and newsletters. Research, analyze, and summarize information and source materials for reports independently.
- 20% - Act as a liaison between faculty, staff, and the Dean, Vice President, or Director and university departments/committees and external constituents (educational/community/business/government leaders). Interpret/explain the facility's policies and procedures to employees, visitors, government agencies, etc. as necessary.
- 10% - Perform miscellaneous job related duties as assigned.  

Minimum Qualifications

Graduation from an accredited institution with a bachelor's degree and one year of experience in project management, statistical analysis, and/or administrative assistance; or an associate's degree and three years of experience; or experience totaling 5 years.  

Knowledge, Skills, and Abilities

- Skill in office methods, techniques, practices and procedures.
- Skill in the use of computers and computer software applications including word processing, spreadsheets, e-mail, internet, databases, and presentations.
- Skill in the preparation and interpretation of reports, charts, graphs, and tables.
- Strong interpersonal, problem-solving and decision making skills.
- Ability to exercise independent judgment, initiative and anticipate executive's course of action when absent and facilitates problem resolution.
- Ability to maintain confidentiality at all times.
- Ability to perform a variety of administrative support duties with minimum supervision.
- Ability to follow oral and written procedures and instructions.
- Ability to communicate effectively, orally and in writing.
- Ability to meet and deal with people of diverse backgrounds.
- Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.
- Ability to maintain confidentiality of highly sensitive information.
- Ability to supervise, direct, and train others in the performance of their duties.  

Special Instructions to Applicants

- To be considered an applicant for employment you must apply online through the UVU.Jobs website.
- To receive full consideration for post-secondary education, please submit copies of transcripts or diploma of highest degree earned. Transcripts do not have to be official copies.
- To be considered in the first screening, the online application and required application documents (see below) must be submitted by the screening or closing date.
- Our system can only accept supplemental documents (such as cover letters or transcripts) in PDF or Word format. The file size of documents must be less than 2MB. It is strongly recommended that you take documents that are not in an electronic form and scan them into a separate black and white PDF file so you can attach them electronically to the online application. You can get help with this at a local copy center if needed.
- Any offer of employment will be contingent upon the results of a background check, which includes a criminal records check. A criminal conviction is not necessarily a bar to employment.
- Application materials become the property of UVU.
- For questions contact Human Resources at  

Keyword Phrases

  • Administrative Support V
  • Development & Alumni
  • VP Development & Alumni
  • student centered teaching organization
  • building communities of engaged learners
  • beautiful mountain location
  • Development and Fund Raising
Employment Type:Administrative Staff
Degree Required: Associate
Experience: See Job Description
Level of Job: See Job Description
Salary: See Job Description
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter
Best if Apply By 1/31/2013