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This position is responsible for directing San Juan College’s Educational Talent Search (ETS) program under the direction of the Vice President of Student Services. The ETS program identifies and assists individuals from low income and first generational backgrounds who have the potential to succeed in higher education. The program provides academic, career, and financial counseling to its participants and encourages and supports them to graduate from high school and pursue their post-secondary education. The program serves the Central Consolidated and Bloomfield school districts. Talent Search is funded as part of the Department of Education’s Trio programs and is subject to federal guidelines and audit standards. Continuation of program is contingent upon grant funding.
San Juan College is committed to serving the needs of our students through a process of continuous quality improvement. We uphold and affirm the following iCARE values:
• Trains, assigns, directs, supervises, evaluates and disciplines personnel.
• Manages the program budget; monitors expenditures.
• Prepares the annual performance report for the Department of Education; ensures the accuracy and completeness of data.
• Gathers and evaluates participant performance reports.
• Serves as liaison to college departments, target schools, and community agencies; provides information on program objectives and accomplishments.
• Provides training for program staff.
• Coordinates and implements special events and workshops.
• Ensures program compliance with federal, state and college rules and regulations.
• Coordinates program assessment and reporting functions.
• Performs related duties.
• Occasional visits to the target schools in assistance to advisors and meetings with target school administrators.
• Provides assistance with the preparation of the grant proposal.
KNOWLEDGE REQUIRED BY THE POSITION
• Knowledge of college policies and procedures.
• Knowledge of program policies and procedures.
• Knowledge of budget management principles.
• Knowledge of grant management principles.
• Knowledge of generally accepted accounting principles.
• Knowledge of supervisory principles and practices.
• Skill in the delegation of responsibility and authority.
• Skill in the operation of computers and job related software programs.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.
• Skill in working effectively with a wide range of constituencies in a diverse community.
The Vice President for Student Services assigns work in terms of program goals and objectives. The supervisor reviews work through conferences, reports, and observation of program activities.
Guidelines include college policies and procedures, Federal TRiO program regulations, Education Department General Administrative Regulations, and Office of Management and Budget circulars. These guidelines require judgment, selection, and interpretation in application. This position develops program guidelines.
COMPLEXITY/SCOPE OF WORK
• The work consists of varied duties in directing the operations of the college’s Educational Talent Search program. Strict regulations contribute to the complexity of the position.
• The purpose of this position is to direct the operations of the Educational Talent Search program. Success in this position contributes to student success.
• Contacts are typically with co-workers, other college personnel, faculty, staff, students, high school teachers and administrators, representatives of other colleges and TRiO programs, and members of the general public.
• Contacts are typically to give or exchange information, to resolve problems, to provide services, or to motivate or influence persons.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
• The work is typically performed while sitting at a desk or table or while standing or walking. The employee occasionally lifts light objects.
• The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position has direct supervision over Educational Talent Search Advisor (2) and Administrative Assistant II (1).
All candidates are subject to criminal background investigation prior to employment.
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