Student Services Specialist - Miami University in Oxford Ohio

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Miami University

Oxford, Ohio

United States

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Detailed Job Description

Job ID:  2073

The Student Services Specialist will assist with the office's day-to-day operations and be responsible for providing excellent customer service through problem resolution and outreach for a wide audience. Specialists must be customer-centric and have the ability to serve customers according to process/policy but also look for ways to enhance the customer experience. 


Answer questions in person, on the phone, from e-mail, or written correspondence to resolve problems and address concerns from students, parents, faculty, staff, and other third parties in the areas of registration, financial aid, student accounts/billing, and other related functions.

Provide excellent service to all internal and external customers; ensure problems are resolved in an efficient and effective manner; work effectively and collaboratively as a team member; meet expectations in a fast-paced and dynamic, customer-oriented environment.

Use investigation, professional judgment, and individual discretion, as appropriate; follow through on issues until resolved, providing necessary correspondence and contact with students or third parties; contact student advisors, academic divisions, or other university departments to clarify situations, as necessary; intercede and/or advocate on the student's behalf.

Act as a representative of the enrollment center to students, faculty, staff, and the public concerning issues requiring interpretation of policies, procedures, and programs related to but not limited to enrollment management functional areas.

Keep up-to-date with University and departmental policy changes, in addition to federal and state changes impacting the enrollment center function, as needed; engage in professional development to stay current.

Provide enrollment center presentations to students, parents and University staff; provide financial aid and student account/billing presentations to the University community, and externally to Miami, including but not limited to high schools, community colleges, and other events (with travel).

Perform independent special projects in all areas of the enrollment center as needed.

Provide support and resolve issues in areas such as, but not limited to:  Registration, Transcripts, Transfer credit evaluations, Account holds, Cancelation, withdrawals and re-enrollment, Room scheduling, Commencement, Veteran Affairs, Residency, Degree Audit Reports (DAR), Billing, fees, fee waivers, and refunds, Financial aid eligibility, disbursement of aid, and entrance and exit interviews, FAFSA, loans, promissory notes, scholarships.

Other duties as assigned.  

Minimum Qualifications

Bachelor's Degree, or Associate's Degree with at least one (1) year of experience (pre- or post-degree) working full- or part-time in an office customer service related field, or at least two (2) years of experience working full-time in an office customer service related field; ability to serve customers graciously, quickly and accurately; excellent oral and written communications skills; must be detail-oriented and demonstrate the ability to initiate, multitask, and prioritize;  working knowledge of spreadsheets (MS Excel), word processing (MS Word), internet; ability to communicate and interact effectively with people of all ages and diverse backgrounds; must be able to attend functions off campus and work evening and weekend hours as needed.  Some travel may be required. Ability to analyze and interpret complex data and make independent decisions.

Preferred Qualifications

Student financial aid or registration or student accounts/billing experience in a higher education setting; knowledge of and experience with Miami University, including institutional and unit policies, procedures, and processes; demonstrated project management and public speaking skills; working knowledge of Gmail, Google documents, and student records software such as Ellucian Banner; experience in a high-volume and high-paced customer service setting.

Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • Enrollment Center Hamilton Campus
  • Student Services Specialist
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Admissions & Enrollment / Recruiting
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter