Detailed Job Description
The Department of General Services is seeking a talented individual to fill the position of District Warehouse Services Supervisor.
Comprised of two colleges, West Valley College and Mission College, we are located in the heart of Silicon Valley. Our staff and faculty are among the most qualified in the state and our students appreciate our two colleges for our friendly staff and supportive atmosphere.
Under direction of the Director of General Services, the supervisor directs and participates in the daily operation of a warehouse facility in the successful receipt, distribution, delivery, storage, inventory, and issuance of District supplies, equipment, materials and miscellaneous items; maintains inventory control of warehouse supplies and equipment assigned as fixed assets; trains, supervises and evaluates assigned staff. Responsible for the District Mail Operations.
Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.
100% of full time, 40 hours per week, 12 months per year, with anticipated start date of February 3, 2016. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the Supervisors Unit.
Work Location: District Warehouse, located on the campus of West Valley College, Saratoga, CA.
We have begun a district-wide classification study of all regular, non-faculty staff positions. A classification study is a process of studying, analyzing, and describing the nature and level of work performed by employees. This classification study will ultimately produce uniform job descriptions for every employee.
The classification study will also include a compensation study that will provide information on what other employers pay employees who are performing similar duties. The District will use this information to ensure that our employees are adequately compensated.
The classification study started in November 2014 and is expected to take approximately 12-18 months to complete. As a result of this study, it is possible for the job description and/or compensation to change in this position opening.
Any combination equivalent to:
1. Education – Graduation from high school, and sufficient training to successfully demonstrate the qualifications listed below;
2. Experience – Four years of varied experience in warehouse and mail operation with a minimum of one year of recent supervisory experience;
3. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.
- Experience with Inventory Practices (performing a physical inventory, tagging assets, etc.)
- Experience with USPS postal regulations.
- Experience with online receiving processes.
- Forklift certification preferred.
Examples of Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
- Supervise warehouse operations and participate in the receiving and distribution of supplies and equipment; sign for materials, supplies, equipment, tools and miscellaneous items ordered by District staff; resolve warehouse receiving problems and discrepancies; reject or accept shipments based on inspection; and report shortages, damages and other discrepancies.
- Prepare schedules, supervise and participate in the packaging, loading, unloading and delivering of supplies and equipment from purchase orders and requisitions; arrange for emergency and special deliveries; ensure the packaging and preparation of unwanted or defective goods for return to vendors.
- Responsible for the storage, maintenance and rotation of office supplies in stock; ensure the timely filling of orders and issuance of supplies from stock; ensure the maintenance of an inventory of stock on shelves.
- Prepare and maintain a variety of records and reports related to warehouse operations; prepare fixed asset forms and affix inventory control decals; input and maintain fixed asset and property records utilizing a computer terminal.
- Maintain open purchase order files manually and on computer terminal; forward purchase orders for payment according to established procedures.
- Confer with and receive calls and visits from District employees requesting special supply orders; communicate with vendors and transportation services regarding shipments.
- Maintain the warehouse in a clean, efficient and organized manner; ensure that stock is arranged for maximum usage of available space.
- Operate a variety of equipment including forklift, pallet jack, hand truck and computer terminal to ensure smooth and effective warehouse operations; ensure proper operation and maintenance of all warehouse vehicles and equipment.
- Train personnel in proper receiving, shipping, storage, mail and inventory procedures; train, supervise and evaluate the performance of assigned staff.
- Responsible for the efficient operation of the District Mail Services Operation and mail service; schedule and assign mail distribution and supplies/equipment distribution; develop and distribute timely updates for computerized District-wide mail roster, carrier route delivery statistical scheme, and District postal charge bulk accounting.
- Perform related duties as assigned.
Knowledge and Abilities
- Effective warehousing methods, practices and procedures utilized in the receipt, storage, distribution, delivery, inventory and issuance of District mail, supplies, equipment, materials and miscellaneous items.
- Inventory management.
- Equipment and materials used in warehouse operations including familiarity with computerized warehouse or inventory application programs.
- District policies and State and federal laws and regulations related to postal rules and regulations and shipping and receiving.
- District organization, operations and objectives.
- Principles of supervision and training.
- Oral and written communication skills.
- Interpersonal skills including tact, patience and diplomacy.
- Operation of microcomputer equipment and various software programs including inventory control and other management information systems, word processing, database management and spreadsheet computer applications software.
- Planning and organizational skills.
- Supervise a warehouse facility for the successful receipt, issuance, distribution, delivery, storage, and inventory of District mail, supplies, equipment, materials and miscellaneous items.
- Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Maintain inventory control of warehouse supplies and equipment.
- Operate a variety of equipment including forklift, pallet jack, hand truck and computer terminal.
- Prepare and maintain a variety of warehouse-related records and reports.
- Organize time and workspace effectively.
- Perform assigned work with speed and accuracy.
- Establish and maintain effective and cooperative working relationships with others.
- Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy.
- Observe health and safety rules and regulations.
- Meet schedules and timelines.
- Work independently with minimum supervision.
- Train, supervise and evaluate the performance of assigned personnel.
- Communicate effectively both orally and in writing.
- Operate office equipment such as microcomputer, computer terminal, printer, calculator, copier and facsimile machine.
Salary and Benefits
West Valley-Mission Community College District is an Equal Opportunity Employer
- Anticipated Hiring Range: $4,580–$5,041 monthly (Supervisors Salary Schedule, Range 13, Steps A-C).
- Employer-contributed medical, dental and vision for employee, spouse and dependents.
- Employer-paid long term disability for employee.
- Voluntary life insurance.
- 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
- 22 days vacation leave accrued annually (25 days after 5 years).
- 12 days sick leave accrued annually.
- Personal necessity leave and personal business leave.
- Educational growth incentive program from $35 to $175 monthly.
- $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
- CalPERS retirement.
- Position is union affiliated with required dues.