Administrative Assistant - Miami University in Oxford Ohio

Unfortunately, this job is expired as of 11/30/2015.

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Miami University

Oxford, Ohio

United States

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Detailed Job Description

Job ID: 2057 - SATSS - Temporary

Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations to support the Senior Director of External Relations and Communications and Director of Technology within the College of Engineering and Computing (CEC).


  • Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
  • Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
  • Assists University staff, faculty, and students; answers inquiries and provides information.
  • Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
  • Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
  • May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.
  • Serves as a first point of contact for these two offices, answering phone calls and greeting visitors. Works closely with faculty, staff, and students.
  • Maintain calendar for the Senior Director of External Relations and Communications, including scheduling appointments and making travel arrangements.
  • Record minutes for meetings.
  • Provide support in both areas for purchasing (Buyway), travel and expense reports and reimbursement, monthly reconciliation of department credit card transactions and inventory tracking of capital equipment.
  • Assist with maintaining content on divisional website.
  • Assists with hosting meetings with both internal and external visitors to the division.
  • Other duties as assigned

Knowledge, Skills, Abilities, and Work Characteristics:

Knowledge of unit's operations, policies, and procedures; supervisory skills; knowledge of computer and office applications; research skills.

Working Conditions:

Generally typical office environment.  May require considerable walking, standing, or bending.  May have periodic assignments which entail dealing with modestly unpleasant conditions.

Minimum Qualifications

Nine months of coursework or training beyond high school in Business Administration and three years related experience, or an equivalent combination of education and expertise.

Preferred Qualifications

  • Strong organizational and administrative skills. Complexity of some tasks requires discretion and independent judgment.
  • Knowledge of computer and office applications including word processing, spreadsheets, and presentation graphics.
  • Excellent interpersonal skills with ability to interact in a diverse, team-oriented work environment.
  • Able to multitask.
  • Strong candidate will have:
    • Working experience in higher education or similar setting.
    • Working knowledge of Miami University and familiarity with Miami‚Äôs policy and procedures, including Buyway, travel and expense reporting, Kronos and credit card reconciliation.
    • Working knowledge of Cascade and web design.

Special Instructions to Applicant

Department request Cover Letter, Resume and References be attached.

Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • Engineering & Computing College
  • Administrative Assistant
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Other
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter