Personnel Technician - Miami University in Oxford Ohio

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Miami University

Oxford, Ohio

United States

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Detailed Job Description

Job ID: 2053 - SATSS - FT

Performs a variety of intermediate to complex administrative tasks related to personnel office operations  May work in one specific area of personnel or in a cross functional role.


Serve as Personnel Technician for Graduate Assistantships processing and payroll: 

Enter and maintain accurate and up-to-date graduate assistant records in the personnel, payroll and student database; review submitted documents for completeness; work with departments, as needed to finalize submission using the on-line CRM/Prospect system; prepare correspondence and appropriate documents for distribution to graduate assistants; be responsible for the Graduate Assistant (GA) budget tracking; answer routine questions regarding policies and procedures; provide assistance with projects as needed; provide general office assistance; maintain the confidentiality of all information; perform a variety of clerical tasks which may include answering phones and referring calls; assisting employees in person, typing materials, copying, and other duties as assigned.  Typical duties include:  extensive data entry and proofing; tracking of processes and budget; preparation and distribution of correspondence, documentation and copies; responding to inquiries; maintenance of records; incorporating process improvements.

  1. Maintains complete, accurate, and up-to-date files and computer databases on employees.
  1. Oversees daily work for specific area in Personnel; makes first line determination; forwarding more complex issues to appropriate individual.  Answer routine questions regarding policies and procedures.


  1. Performs a variety of intermediate to complex administrative tasks which may include processing requests to fill vacant positions and tracking amounts spent versus budgeted on specific positions; processing forms and employment agreements, benefit enrollment forms; reconciling and paying invoices for university benefits; compile data for reports, review and process payments, check for accuracy and appropriateness; inputs information into University computer system.


  1. Assists with special projects; setting and maintaining project schedule; ensuring completion of project in a timely manner.


  1. Maintain the confidentiality of all information.


     6.  Performs a variety of clerical tasks which may include answering phones and               referring calls, typing materials, and copying.

Knowledge of computers and office applications including Microsoft office components, especially Excel; knowledge of standard office procedures and equipment.  Periodic assignments given which entail dealing with slightly unpleasant physical conditions such as long exposure to computer monitors.

Minimum Qualifications

Requires 12 months of coursework or training beyond high school in business administration and two years of related experience, or an equivalent combination of education and expertise; ability to maintain confidential information required.

Preferred Qualifications

Knowledge of payroll procedures; experience in personnel and/or payroll setting in higher education, including a payroll database such as Banner; established record of excellent employment performance including attendance; previous experience in customer services.

Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • Provost & VP for Acad Affairs
  • Personnel Technician
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Human Resources
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter