Administrative Assistant II-Academic & Student Affairs - Bunker Hill Community College in Boston Massachusetts

Unfortunately, this job is expired as of 11/27/2015.

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Bunker Hill Community College

Boston, Massachusetts

United States

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Detailed Job Description

Job Description:

General Statement of Duties:  Reporting directly to the Dean of Academic Support & College Pathway Programs, provides secretarial and administrative assistance to the Dean.  Assists in the daily activities of the Dean's office.  Responds to inquiries by phone, email or in person from faculty, staff, students and community partners.  Makes photocopies; sends emails and faxes.  Prepares purchase requisitions and monitors office budget.  Reviews request for payment of travel and other expenses submitted by faculty and staff.  Arranges meetings; sets up appointments and handles other general office duties as assigned. 

Commonwealth of Massachusetts Human Resources Division Classification Specification for Administrative Assistant II may be obtained at the Human Resources Office or at:


Required Qualifications:

  • Three years of full-time or equivalent part-time experience in office management. An Associate's or higher degree with a major in business may be substituted for the required experience; an Associate's or higher degree in a major other than business may be substituted for one year of the required experience.
  • Demonstrated strong keyboarding, word processing and data base skills with a proficiency in Microsoft Office Suite
  • Experience in composing documents such as memoranda, reports correspondence, minutes and emails.
  • Thorough knowledge of the principles and practices of office management.
  • Excellent organizational and interpersonal skills, including a proven ability to interact in a confidential and effective manner with faculty, staff, trustees, students and the public.
  • Strong proofreading skills
  • Proven ability to work with a diverse faculty, staff and student population

Preferred Qualifications:

  • Proven ability to prioritize multiple projects and work independently at a high level of productivity with minimal supervision
  • Experience monitoring expenses against budgets
  • Experience working in Higher Education
  • Experience with Colleague (Ellucian) or other integrated information systems in higher education

Bunker Hill Community College is a multi-campus institution with vibrant, urban campuses in Boston, Massachusetts, in nearby Chelsea, Massachusetts, and at three satellite locations in the Greater Boston area. Recently re-certified as a Leader College by Achieving the Dream, BHCC is part of the Massachusetts public higher education system, which includes 15 community colleges. Founded in 1973, BHCC is the largest community college in Massachusetts, serving more than 14,000 students each semester across all modes of instruction. The College offers more than 100 certificate and degree programs that prepare students to enter four-year institutions or to enter the workforce prepared for better and more highly skilled jobs. Sixty-seven percent of students are people of color and more than 50 percent are women.

We are looking for individuals aligned with our institutional values of access and success, excellence and innovation, economic and social justice, inclusiveness and equity, civic engagement and service, kindness and respect, and accountability and transparency. Individuals with a dedication to a dynamic educational environment, investment in the social and economic well-being of all, and belief in student-centered learning in an engaging, supportive environment are sought to fill the following position.

Living in Boston
Boston prides itself on being one of the most livable cities in America. Twenty-one diverse neighborhoods offer more than 600,000 residents the opportunity to taste, touch, and experience things from all over the world. Neighbors benefit from exceptional medical facilities, vibrant neighborhood business districts, and a solid network of parks, community centers, and libraries. For more information about Boston go to:

Application Instructions

Submit Cover Letter and Resume Addressing the Required Qualifications to:

Fax transcript files to (617)-228-3328

Keyword Phrases

  • Academic Support & College Pathway Programs
  • Achieving the Dream
  • Embrace Diversity
  • LifeMap
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: Associate
Experience: See Job Description
Level of Job: Other
Salary: See Job Description
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume
Cover Letter