Administrative Assistant I - Saint Louis University in St. Louis Missouri

Unfortunately, this job is expired as of 11/11/2015.

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Saint Louis University

St. Louis, Missouri

United States

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Detailed Job Description

Under direct supervision, provides administrative support to a department or group of professionals. The position is responsible for representing the University by communicating with internal and external constituents; typing correspondence and memos; coordinating travel arrangements; maintaining calendars; duplicating and distributing material.

Knowledge, Skills, Abilities, and Personal Characteristics

Knowledge of administrative procedures and research techniques; Knowledge of the functions of the school division and its operating procedures; Must possess analytical and organizational skills, good judgment, and initiative; Considerable ability to evaluate information, perform analysis and prepare written and oral recommendations; Ability to develop and maintain effective working relationships; Ability to coordinate multiple priorities; Ability to operate a computer and use appropriate software applications and peripheral office equipment; Demonstrated proficiency in business English, grammar, spelling, and punctuation; The ability to easily communicate departmental procedures and policies; The ability to answer moderately complex questions; The ability to share information in a clear and concise manner and tailor the communication to the audience

Minimum Qualifications

High School Education and 1 to 3 years experience

Job Duties and Responsibilities

Provides administrative support for the day-to-day operations of assigned area(s): prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty and staff.

Maintains department spread sheets and assists in preparing financial and administrative reports

Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates policies and procedures; responds to questions resolves issues of general complexity

May handle or assist in confidential issues or sensitive records

Maintains the department website.

Coordinates and performs clerical/secretarial services: makes arrangements for events and meetings; composes and types correspondence; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems

Performs other duties as assigned

Keyword Phrases

  • Honors Program
  • Administrative Assistant I
  • Embrace inclusion in diversity
  • Jesuit institution
  • Research University
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: High School
Experience: See Job Description
Level of Job: Other
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter