Part-Time Physical Education & Athletic Operations Coordinator - West Valley-Mission Community College District in Santa Clara California

Unfortunately, this job is expired as of 11/30/2015.

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West Valley-Mission Community College District

Santa Clara, California


United States
(FY15/16-124FT)

Categories

Detailed Job Description

Mission College is seeking a talented individual to fill the position of Physical Education & Athletic Operations Coordinator. Located in the heart of Silicon Valley, our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.

Under supervision of the Division Chair, this position is responsible for inventory, issuance, maintenance, security and control of all physical education and athletic equipment assets; general oversight of physical education facilities, performing general facility maintenance and minor repairs; assist in the preparation and running of physical education classes and athletic events and provide general oversight for a safe, clean and efficient instructional facility including locker rooms and shower facilities.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.

Assignment

53.3% of full time, 20 hours per week, 12 months per year, with anticipated start date of January 20, 2016. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the West Valley-Mission Classified Employees Association (WVMCEA), Operations & Support Services Employee Unit.

Work Location: Mission College, Santa Clara, CA.

PLEASE NOTE:
We have begun a district-wide classification study of all regular, non-faculty staff positions. A classification study is a process of studying, analyzing, and describing the nature and level of work performed by employees. This classification study will ultimately produce uniform job descriptions for every employee.

The classification study will also include a compensation study that will provide information on what other employers pay employees who are performing similar duties. The District will use this information to ensure that our employees are adequately compensated.

The classification study started in November 2014 and is expected to take approximately 12 months to complete. As a result of this study, it is possible for the job description and/or compensation to change in this position opening.

Minimum Qualifications

1. Education & Experience – Possess either of the following:

  • Bachelor’s degree in physical education or related area; OR
  • Four years of experience of demonstrated ability and increasing responsibility in college, high school or other athletic facility, coordinating equipment control and issuance, facility and equipment repair and general administrative responsibility;

AND

2. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.

Desired Qualifications

Knowledge and Abilities

Demonstrated Knowledge of:

  • Equipment, materials, supplies and facilities used in physical education classes and athletic activities;
  • Care and maintenance of athletic and specialized equipment, materials and supplies and proper and safe use of equipment and facilities;
  • Storage and inventory methods;
  • Wide range of physical education and athletic activities;
  • First aid, CPR and emergency procedures; and
  • General repair procedures and tools.

Demonstrated Ability to:

  • Use computer to research records and perform basic word processing and record-keeping tasks;
  • Maintain and repair athletic equipment;
  • Maintain and control an extensive inventory of equipment and supplies;
  • Perform a variety of cleaning tasks in maintenance of an athletic facility;
  • Train and Supervise part-time assistants, student workers and work study students.
  • Work without direct supervision; and
  • Effectively interact with people of diverse socioeconomic and ethnic backgrounds.
  • Provide technical support of basic user training in the use of equipment used in the PE Division such as scoreboards, projectors, DVD players, stereo equipment, etc.
  • Work effectively with outside vendors, faculty, staff and students.

Examples of Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

  • Receive, inspect, inventory, store, label, issue and control physical education and athletic equipment, supplies and uniforms and request replacements as needed. Schedule appointments, coordinate with faculty and students regarding the issuance and collection of equipment and uniforms. Prepare budget recommendations. Issue and keep records of athletic lockers.
  • Obtain quotes from outside vendors for facility repairs; inspect and authorize payment for such repairs. Examples such as, but not limited to; tennis court fencing, gym floor refinishing and golf cage netting.
  • Contract and meet with outside vendors, ie; contractors and company representatives. Secure quotes and order equipment and supplies for physical education and athletics (including tools, cleansers, detergents), make recommendations to Division Chair, athletic director and individual coaches regarding equipment and facility modifications and/or repairs.
  • Assist in packing and issuing athletic equipment for trips, controlling its use at athletic events and laundering uniforms/warm-ups after each event.
  • Responsible to use college-wide computerized data delivery system to place and clear holds on student records for delinquent return of equipment and soft goods. Monitor rosters of instructional programs which require a deposit prior to issuing goods. Maintain accurate records, monitor deposits by program. Maintain accounting system for goods issued through equipment office. Coordinate with Admissions and Records and the Finance Office providing billing amounts for delinquent students.
  • Inspect clothing and equipment for needed repairs. Contract for repair of athletic uniforms and equipment, making simple repairs when appropriate.
  • Responsible for coordinating athletic event personnel and trip preparation, washing clothes when required. Train and supervise student workers, work study students and part-time assistants for home event management. (ie: filmer, timer, chain gang) the equipment room.
  • Responsible for audio visual equipment usage and maintenance. Provide technical support and basic user training for instructors and students such as the use of scoreboards, laptop computers, LCD projector, DVD players, stereo equipment and cameras. Troubleshoot problems; make minor repairs. Coordinate and schedule services with AV Department when necessary.
  • Identify, repair or trouble shoot problems within assigned facilities and notify appropriate personnel, recommend preventative maintenance to the Division Chair and perform routine equipment maintenance and minor repairs. This includes, but is not limited to, equipment in the weight room, specialized equipment in the Adapted Physical Education classroom, athletic scoreboards, various pieces of electronic equipment and electric vehicle carts used to transport equipment and supplies. Submit work orders when appropriate.
  • Maintain open and clear communication and communicate effectively with faculty, staff, students, athletes and coaches; maintenance, grounds, business services and purchasing departments; vendors, outside contractors, visiting teams and officials and the general public.
  • Maintain a schedule adaptable to program needs.
  • Attend monthly Physical Education Division Meetings.
  • Under direct supervision of faculty to assist in set up/take down of facility for fitness evaluations.
  • Present to the supervisor matters requiring the supervisor’s decision. Act on the supervisor’s directives and recommendations.
  • Attend and participate in District and/or College provided training or information sessions. Incorporate new information or technology into existing job duties as directed by supervisor.
  • React to change productively and handle other essential tasks as assigned.

Knowledge and Abilities

Demonstrated Knowledge of:

  • Equipment, materials, supplies and facilities used in physical education classes and athletic activities;
  • Care and maintenance of athletic and specialized equipment, materials and supplies and proper and safe use of equipment and facilities;
  • Storage and inventory methods;
  • Wide range of physical education and athletic activities;
  • First aid, CPR and emergency procedures; and
  • General repair procedures and tools.

Demonstrated Ability to:

  • Use computer to research records and perform basic word processing and record-keeping tasks;
  • Maintain and repair athletic equipment;
  • Maintain and control an extensive inventory of equipment and supplies;
  • Perform a variety of cleaning tasks in maintenance of an athletic facility;
  • Train and Supervise part-time assistants, student workers and work study students.
  • Work without direct supervision; and
  • Effectively interact with people of diverse socioeconomic and ethnic backgrounds.
  • Provide technical support of basic user training in the use of equipment used in the PE Division such as scoreboards, projectors, DVD players, stereo equipment, etc.
  • Work effectively with outside vendors, faculty, staff and students.

Salary and Benefits

  • Anticipated Hiring Range: $2,313–$2,526 monthly (WVMCEA Operations & Support Salary Schedule, Range 60, Steps A-C).
  • Employer-contributed medical, dental and vision for employee, spouse, and/or dependents (prorated for employees working less than 100% of full-time).
  • Employer-paid long term disability for employee.
  • Voluntary life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 10 days vacation leave accrued annually; rate increases step-wise up to maximum 22 days vacation leave accrued annually. (prorated for employees working less than 100%).
  • 12 days sick leave accrued annually (prorated for employees working less than 100%).
  • Personal necessity leave and personal business leave.
  • Educational growth incentive program from $35 to $175 monthly.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalPERS retirement.
  • Position is union affiliated with required dues.
West Valley-Mission Community College District is an Equal Opportunity Employer

Keyword Phrases

  • 2 Silicon Valley locations
  • student-centered learning environment
  • empowering diverse human capital
  • Physical Education
  • COMMUNITY COLLEGES
  • Athletic Department & Coaching
logo
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume
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