Administrative Assistant II - Saint Louis University in St. Louis Missouri

Unfortunately, this job is expired as of 12/1/2015.

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Saint Louis University

St. Louis, Missouri

United States

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Detailed Job Description

Under general supervision, provides general administrative assistant support for a department or group of professionals. May provide support for one or two specific programs; is responsible for typing, editing, proofing, of correspondence and memos; coordinates travel arrangements; maintains calendars; duplicates and distributes materials.

Knowledge, Skills, Abilities, and Personal Characteristics

Knowledge of own work and how it impacts operations outside of the work unit
Knowledge of advanced computer software
Ability to easily navigate the internet and perform internet searches
Excellent interpersonal and communication skills in order to represent the work area and the larger SLU community
The ability to communicate and interpret policies and may develop procedures
Ability to convey complex information to others and take steps to ensure understanding
Ability to share information in a clear and concise manner; tailors this communication the different audiences

Minimum Qualifications

High School Education supplemented with three to five (3-5) years experience.

Job Duties and Responsibilities

Provides administrative support for the day-to –day operations of assigned area(s): prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty and staff

Assists in the preparations of departmental budget; monitors all budget and grant expenditures; maintains bookkeeping system; prepares financial and administrative reports

Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates and interprets policies and procedures; may develop procedures for assigned area(s); responds to questions resolves issues of moderate complexity

Handles confidential issues or sensitive records on a somewhat regular basis using discretion and judgment

May provide work leadership for other office staff; trains and follow-up on the work of others

Coordinates and performs clerical/secretarial services: makes arrangements for events and meetings; assists with payroll; composes and types correspondence; makes travel arrangements; screens telephone calls.

Performs other duties as assigned

Keyword Phrases

  • Psychology
  • Administrative Assistant II
  • Embrace inclusion in diversity
  • Jesuit institution
  • Research University
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: High School
Experience: See Job Description
Level of Job: Other
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter