Under the general supervision of the Accounts Payable Manager, the Senior Accounts Payable Coordinator’s responsibilities include data input and output for all Accounts Payable invoices as well as voided check input. The Senior Accounts Payable Coordinator will also document all changes related to their duties, and will provide full oversight to the filing system and perform clerical support for the Accounts Payable area. The Senior Accounts Payable Coordinator will assists the Accounts Payable Manager on various projects relating to financial data, 1099 processing, and vendor statement coordination and will assume the full responsibilities of the Accounts Payable Manager in his/her absence. These responsibilities would include the supervision of Accounts Payable temporary employees and/or Work Study Students.
Coordinate the day-to-day processing of routine invoices, and Expense Reports for payment.
Investigate and resolve problems associated with processing of invoices and purchase orders.
Scan invoices for approval to the appropriate departments, and follow up on all invoices until payment is processed.
Process employees Travel Reimbursements by receiving and verifying expense reports.
Open and date stamp all Accounts Payable mail.
Provide customer service and support to internal departments and vendors with respect to various accounts payable inquiries.
Match Invoices for the AP weekly check run to the vouchers, and checks, for approval by AP Manager.
Maintains financial information, files and records (e.g. copies of paid invoices, checks, approval documentation, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies, for audit purposes.
Process weekly student refund checks, and ACH payments.
Process AP check run in the absence of the Accounts Payable Manager.
Maintain check logs for all vendor, student refunds, and manual payroll checks.
Review vendor statements for outstanding invoices, and call vendors for copies of invoices as need.
Maintain and update the Accounts Payable website.
Reconcile the Prepaid Database monthly.
Assist with special projects, as needed.
Ability to work with limited supervision and complete assign tasks on a timely basis.
Perform other duties as assigned.
Proficient in MS Excel Microsoft Word.
Strong work ethic and team player.
Strong interpersonal (verbal and written) communication skills.
Ability to communicate with various levels of management.
Decision-making, problem-solving, and analytical skills.
Ability to mult-task, and prioritizing daily workflow.
Demonstrated capacity to develop & maintain effective working relationships with individuals & organizations reflecting a broad range of identities, perspectives & experiences.
Bachelor's degree or equivalent years of experience required.
3+ years accounts payable experience.
Working knowledge of AP best practices.
Working knowledge of 1099 Process.
Exhibit a consistent record of personal & professional actions that promote an inclusive climate & social justice for all.
Berklee College of Music is committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.