Program Assistant - Berklee College of Music in Boston Massachusetts

Unfortunately, this job is expired as of 11/5/2015.

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Berklee College of Music

Boston, Massachusetts

United States

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Detailed Job Description

Under the supervision of the Director, the Program Assistant is responsible for ensuring effective day-to-day operation of Student Employment policies and procedures. In addition, this person will be working with the Assistant Director and Director in administering and executing the bi-weekly payroll, the hiring process for all on-campus positions, and managing the student employment work force within the Student Employment Office. Makes recommendations to the Director regarding changes and improvements to office policy and procedures.

Use of Capabilities: Illustrated by Typical Activities)

  1. Responsible for the bi-weekly payroll related data-entry into Colleague.  
  2. Functions as a liaison to the Payroll Department to ensure the accuracy of student documentation, including completion of W4, I9, social security numbers as well as verification of valid visa status of international students.
  3. Coordination of all filing, and correspondence from the Student Employment office in its effort to obtain and maintain accurate and complete employment folders.
  4. Under the supervision of the Director, coordinates the student referral process. Identifies, develops, lists on-campus student employment opportunities with special attention to the Federal College Work-study program.
  5. Responsible for providing information regarding student employment application procedures. Maintains and updates office correspondence and literature.
  6. Conducts student employment application interviews with individual applicants. Qualifies and quantifies student profiles based upon established criteria.
  7. Counsels students regarding student employment related issues.
  8. Works with the Assistant Director in hiring and scheduling of the student employees.
  9. Works with the Assistant Director to ensure that student employees are trained, and are kept up to date on any new projects or policies.
  10. Works with both the Assistant Director and Director on Student Employment Workshops as needed: research, administering, booking, etc.
  11. Other duties as assigned.                                                                                                                                                          

Required Skills

  1. Strong organizational skills; strong record keeping skills.
  2. Strong customer service experience.
  3. Strong administrative skills.
  4. Strong written and verbal communication skills. Articulate in a professional and knowledgeable manner.

Required Experience

  1. Bachelor’s degree required.
  2. Familiarity with databases, spreadsheets and word processing. Prior experience with File Maker Pro and/or Datatel is desired.
  3. Demonstrated capacity to develop & maintain effective working relationships with individuals & organizations reflecting a broad range of identities, perspectives & experiences.

Berklee College of Music is committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

Keyword Phrases

  • Program Assistant
  • Learning lab for the music of today
  • Cultivating the musicianship of all students
  • Holistic and constantly evolving diversity
  • Program Administrators and Coordinators
  • Academic Administration
Employment Type:Administrative Staff
Degree Required: Bachelors
Experience: See Job Description
Level of Job: See Job Description
Salary: See Job Description
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter