Director of EOPS - West Valley-Mission Community College District in Saratoga California

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West Valley-Mission Community College District

Saratoga, California


United States
(FY15/16-123FT)

Categories

Detailed Job Description

The Division of Student Services is seeking a talented leader to fill the position of Director of the Extended Opportunities Programs and Services (EOPS) program.

West Valley College, though just minutes from the heart of the Silicon Valley, is in a beautiful park-like setting on 143 wooded acres. Our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.

Under supervision of the Vice President of Student Services, or designated Student Services Program administrator, develop, organize, coordinate, implement and supervise the day-to-day program activities and operations of the West Valley College EOPS Program. The Director is responsible for officially representing and serving as a spokesperson for the program; assisting students, staff and faculty in accordance with policies of the California Department of Education, WVM District and other applicable state and federal regulations; monitoring and implementing the approved program budgets; completing detailed college, state and federal reporting; and training, supervising and evaluating the performance of assigned personnel.

The Director of EOPS is an academic management position that is directly responsible for ensuring that appropriate services for EOPS are provided; and that student records are appropriately maintained. The Director must be able to skillfully manage faculty and staff, and be responsible for ensuring budgeting and reporting requirements are met. In addition, the Director must understand, promote, and ensure the connection between EOPS functions and student learning and institutional effectiveness outcomes.

The incumbent must work closely with other college and district administrators in an environment of participatory governance to provide optimum quality services to students, faculty and staff at a community college. The position is accountable to requirements of the CA Department of Education and the College/District. It supplies program activities and services, including student recruitment, enrollment, financial aid assistance to attain educational retention and completion objectives; its duties seek to prepare low-income, first generation and disabled college students for college success, graduation and transfer.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.

Assignment

100% of full time, 40 hours per week, 12 months per year, with anticipated start date of January 20, 2016. Schedule may change to include some evening or weekend hours, as needed. This position is an Educational Administrator and part of the Administrative employee unit.

Work Location: West Valley College, Saratoga, CA.

PLEASE NOTE:
We have begun a district-wide classification study of all regular, non-faculty staff positions. A classification study is a process of studying, analyzing, and describing the nature and level of work performed by employees. This classification study will ultimately produce uniform job descriptions for every employee.

The classification study will also include a compensation study that will provide information on what other employers pay employees who are performing similar duties. The District will use this information to ensure that our employees are adequately compensated.

The classification study started in November 2014 and is expected to take approximately 12 months to complete. As a result of this study, it is possible for the job description and/or compensation to change in this position opening.

Minimum Qualifications

1. Education – Master’s degree from an accredited college or university in Counseling, Business Administration, Educational Leadership or related field;

AND

2. One year of formal training related to the administrative assignment;

AND

3. At least two years of increasingly responsible experience in serving historically disadvantaged populations, preferably at a college or university, including experience in a lead or supervisory capacity or project management

AND

4. Two years of full-time experience in the last four (4) years in one of the following:

  • The management, implementation, instruction, counseling, or administration of a program for low-income, first generation, and/or disabled students in an institution of higher education;
  • Administration or supervisory experience in a public agency or private social welfare organization serving the needs of historically disadvantaged populations; or
  • Designing, teaching, counseling, or administrative experience in secondary education in programs for students from historically disadvantaged populations;

AND

5. A minimum of six (6) units of college-level course work predominantly relating to ethnic minorities or persons handicapped by educational, language, or social disadvantages;

AND

6. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.

Desired Qualifications

Knowledge and Abilities

Knowledge of:

  • Educational program management.
  • EOPS mandates, requirements, services and operations; and/or management or administration of educational, government, or private industry programs in which work was predominantly with ethnic minorities or persons handicapped socially, economically; and/or by language or comparable experience in working with disadvantaged clientele.
  • Community college student service programs that assist under-served students.* The California community college matriculation process.
  • Provision of current higher education student services, programs, and processes that are of special value to disadvantaged, underrepresented, and nontraditional students.
  • District and College policies and operational procedures, state regulations, and requirements concerning EOPS on a community college campus.
  • Program development, organization, implementation, and evaluation skills pertaining to the social and educational issues of the populations served.
  • Budget management, including special budget reporting for grant and external agency compliance.
  • Effective oral and written communication.
  • Conflict resolution and interpersonal communication methods and techniques.
  • College and community resources and referral agencies related to the population served.
  • Management principles, including supervision, employee evaluation, and training.
  • Service delivery methods assisting community college students to meet their educational goals.
  • Leadership, modeling, and mentoring skills.

Ability to:

  • Prepare and maintain statistical records, reports, databases, files, logs, and lists using reliable research methodologies, integrated information systems, and peripheral equipment.
  • Advocate for the needs of the programs and the program participants.
  • Assess needs and provide appropriate programs and services for students from historically disadvantaged backgrounds as well as the general student population, for retention and completion purposes.
  • Plan, organize, coordinate, and implement program activities, workshops, classroom presentations, and special events.
  • Manage multiple complex grant budgets.
  • Develop and maintain cooperative and effective working relationships.
  • Understand and carry out complex instructions, both oral and written, especially pertaining to emergency response procedures and state and federal regulations.
  • Work with interruptions, frequent deadlines, and multiple assignments simultaneously.
  • Prioritize appropriately.
  • Provide leadership, guidance, assistance, and supervision to students, faculty, and staff.
  • Effectively interact with people of diverse academic, cultural, and socioeconomic backgrounds using tact, diplomacy, and courtesy.
  • Provide a variety of specialized information, assistance, and services for program participants who are challenged by social, economic, and language barriers.

OTHER REQUIREMENTS: A valid California driver’s license.

Examples of Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

Program Management and Services

  • Plan, develop, organize, direct, supervise, implement and evaluate all day-to-day components of the EOPS program to ensure efficient delivery of services to students.
  • Develop, manage and evaluate operational processes and procedures, which facilitate attainment of established program goals, objectives and measurements as reported in the annual college unit plan, and state and federal reports.
  • Analyze and interpret diagnostic assessment results and reports to determine eligibility for services;
  • Maintain current knowledge of the legislation, regulations, policies, and application requirements for EOPS program. Read and interpret regulations and formulate appropriate actions to ensure program compliance.
  • Initiate, compile, and maintain all records and data required by the CA Chancellor’s Office and other official regulatory agencies.
  • Provide direct academic and cultural services for EOPS students as required and needed.
  • Promote and maintain liaison with community agencies and educational institutions.
  • Compile and analyze data related to student participation and program evaluation.
  • Prepare annual required program reports, correspondence, records and data, and transmit reports within strict state and federal deadlines.

Budget Management

  • Develop, submit, monitor, and approve expenditures of budget for EOPS program;
  • Assure compliance with local, state, and federal expenditure guidelines;
  • Develop funding sources such as grants and gifts;
  • Interact with other key stakeholders.
  • Prepare and administer annual budgets for assigned area; review and approve expenditures according to established District policies and procedures.
  • Participate in preparation of state and federal grant applications.
  • Prepare annual required program budget reports and transmit reports within strict state deadlines.

Personnel Management

  • Determine need, initiate requests, and recommend employment of all academic, classified, and student personnel;
  • Recruit, train, and oversee volunteers;
  • Supervise and evaluate all faculty and staff in the unit.
  • Develop expectations for performance and standards of excellence.
  • Ensure compliance with union contracts, District Human Resources procedures, and state and federal Equal Employment Opportunity laws.
  • Delegate and review assignments and projects; evaluate work products and results; establish and monitor timelines and prioritize work of academic and/or classified staff

Instructional Management

  • Facilitate the identification of curricular needs and assist in curriculum development.
  • Provide leadership for and ensure completion of required program reviews, and student learning and development outcomes.

Related Management

  • Work with the EOPS Advisory Committee;
  • Plan and implement a program of publicity activities, which inform and involve students. Advertise program on/off campus according to state regulations to meet project capacity numbers and coordinate student admissions into the program.
  • Provide opportunities and mandate attendance for faculty and staff to complete professional development annually related to state and federal compliance priorities.
  • Maintain awareness of local, state, and federal trends for use in forecasting services and instruction;
  • Serve on District standing committees as assigned;
  • Provide for academic counseling support for students including the creation of Student Educational Plans and monitoring and evaluating student progress for continued compliance with requirements.
  • Provide leadership for EOPS student outreach activities in coordination with local entities, including community agencies, high schools, and alternative educational settings in order to increase the enrollment of nontraditional and low-income students;
  • Serve as EOPS liaison with faculty, community, and other college program officers.
  • Understand and carry out oral and written directions;
  • Establish and maintain cooperative working relationships with those contacted in the performance of duties;
  • Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students, and of staff and students with physical and learning disabilities.
  • Work cooperatively as a member of the management staff of the College and District toward the achievement of its goals and objectives;
  • Provide leadership consistent with the mission and function of the College and District.
  • Recommend and implement best practices techniques to improve department policies and practices, increase efficiency, take advantage of opportunities and maintain state-of-the-art practices, keeping abreast of current trends and practices in the field.
  • Maintain effective public relations with the larger community.
  • Assure smooth operations within the areas of responsibility.
  • React to change productively and handle other essential tasks as assigned.
  • Immediately report known or likely fraud, illegal acts, and violation of provisions of contracts for grant agreements to the appropriate parties.
  • Refer students to appropriate staff, faculty and/or programs for support;
  • Plan, develop, and implement appropriate methods and procedures to provide effective and successful instructional, social, and cultural activities for students, in accordance with federal, state, and District requirements.
  • Provide technical expertise and input concerning the EOPS Program, as related to Student Services and/or Instructional Division-sponsored activities.
  • Coordinate program events with other student services functions and instructional programs.
  • Enforce rules and regulations in accordance with appropriate District policies, which include the Student Rights and Responsibilities and Student Code of Conduct.
  • Supervise the maintenance of the EOPS website, portal site, master calendar of program activities, and other publications that may be developed.
  • Operate office equipment, such as desktop computer, computer terminal, printer, calculator, copier, and facsimile machine.
  • Use spreadsheet, database, and word processing applications software effectively.
  • Perform related duties as assigned.

Knowledge and Abilities

Knowledge of:

  • Educational program management.
  • EOPS mandates, requirements, services and operations; and/or management or administration of educational, government, or private industry programs in which work was predominantly with ethnic minorities or persons handicapped socially, economically; and/or by language or comparable experience in working with disadvantaged clientele.
  • Community college student service programs that assist under-served students.* The California community college matriculation process.
  • Provision of current higher education student services, programs, and processes that are of special value to disadvantaged, underrepresented, and nontraditional students.
  • District and College policies and operational procedures, state regulations, and requirements concerning EOPS on a community college campus.
  • Program development, organization, implementation, and evaluation skills pertaining to the social and educational issues of the populations served.
  • Budget management, including special budget reporting for grant and external agency compliance.
  • Effective oral and written communication.
  • Conflict resolution and interpersonal communication methods and techniques.
  • College and community resources and referral agencies related to the population served.
  • Management principles, including supervision, employee evaluation, and training.
  • Service delivery methods assisting community college students to meet their educational goals.
  • Leadership, modeling, and mentoring skills.

Ability to:

  • Prepare and maintain statistical records, reports, databases, files, logs, and lists using reliable research methodologies, integrated information systems, and peripheral equipment.
  • Advocate for the needs of the programs and the program participants.
  • Assess needs and provide appropriate programs and services for students from historically disadvantaged backgrounds as well as the general student population, for retention and completion purposes.
  • Plan, organize, coordinate, and implement program activities, workshops, classroom presentations, and special events.
  • Manage multiple complex grant budgets.
  • Develop and maintain cooperative and effective working relationships.
  • Understand and carry out complex instructions, both oral and written, especially pertaining to emergency response procedures and state and federal regulations.
  • Work with interruptions, frequent deadlines, and multiple assignments simultaneously.
  • Prioritize appropriately.
  • Provide leadership, guidance, assistance, and supervision to students, faculty, and staff.
  • Effectively interact with people of diverse academic, cultural, and socioeconomic backgrounds using tact, diplomacy, and courtesy.
  • Provide a variety of specialized information, assistance, and services for program participants who are challenged by social, economic, and language barriers.

OTHER REQUIREMENTS: A valid California driver’s license.

Salary and Benefits

  • Anticipated Hiring Range: $8,825–$9,388 monthly (Administrative Salary Schedule, Range 12, Steps A-C).
  • Additional compensation: $1,500 for doctorate added to base salary annually, to be prorated on a monthly basis.
  • Employer-contributed medical, dental and vision for employee, spouse and/or dependents.
  • Employer-paid long term disability for employee.
  • Voluntary life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 22 days vacation leave accrued annually (25 days after 5 years).
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Professional development and renewal leave.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalSTRS retirement.
West Valley-Mission Community College District is an Equal Opportunity Employer

Keyword Phrases

  • Director of EOPS
  • 2 Silicon Valley locations
  • student-centered learning environment
  • empowering diverse human capital
  • Academic Administration
  • COMMUNITY COLLEGES
logo
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Director
Salary: See Job Description
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume
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