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Job ID: 1935 - SATSS - FT
Temporary Assignment not to extend past 06/30/2016 (position may be extended pending grant funding).
The Administrative Research Assistant of the Center for School-Based Mental Health Programs is responsible for varied administrative work unique to the CSBMHP requiring initiative and independent judgment. The Administrative Research Assistant will work independently under general direction in tworoles: 1) CSBMHP office manager and 2) CSBMHP research program
manager. The office management duties of this position are to monitor general operating budget and account expenditures; assist with budget and account reconciliation; maintain official CSBMHP records; provide office operations support and coordinate CSBMHP special events; manage communications between the community and the CSBMHP; and implement administrative guidelines, procedures, policies and practices of the university. The research program management duties of this position are to monitor grant/contract budgets and account expenditures; maintain grant and contract
records; transcribe qualitative research data (audio files); maintain quantitative and qualitative data files and records; periodically travel to research events with Director and CSBMHP staff to assist with administrative functions; and oversee the graduate research assistants and undergraduate research assistant volunteers on their day-to-day work related to CSBMHP grants and contracts projects. The Administrative Research Assistant will perform and/or coordinate administrative support functions for the CSBMHP, including the Ohio Mental Health Network for School Success.
Through the general office management duties, the Administrative Research Assistant of CSBMHP :
Performs general office management duties for the CSBMHP staff such as maintaining calendars and maintaining record-keeping systems; develops and maintains databases and/or spreadsheets related to the general operation of CSBMHP activities; prepares special and recurring reports related to the trends of the general operation of the CSBMHP to be used for continuous quality improvement; prioritizes and arranges meetings, conferences, and appointments for staff; makes all necessary travel arrangements and itineraries; orders supplies, furniture, equipment, materials, and/or books in accordance with department/university guidelines; authorizes/approves expenditures or actions for administrative and operational need sometimes requiring high level signatures; executes and coordinates office operations such as office moves, meetings, conferences, workshops, and/or special events; and refers building and equipment maintenance requests.
Through the research program management duties, the Administrative Research Assistant of CSBMHP:
Excellent verbal and written communication skills appropriate for a variety of audiences; Skill in transcription of audio files; Skill in problem-solving and decision-making; Excellent organizational skills with strong follow-through and attention to detail; Strong interpersonal skills; Knowledge of office and administrative practices and principles; Knowledge and skill in accounting and budgeting procedures and techniques.
Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.
Bachelor's degree in Business or closely related field pertinent to the CSBMHP AND one (1) year of directly related administrative experience; OR, Five (5) years of directly related administrative experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Previous experience in effectively managing a complex office space and/or grant-funded projects; previous experience working in university settings, K-12 settings, and/or mental health/behavioral health settings.
Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.
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