Associate Vice Provost, Director of Undergraduate Advising and Research - Stanford University in Stanford California

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Stanford University

Stanford, California 94305

United States


Detailed Job Description

Stanford University

Associate Vice Provost, Director of Undergraduate Advising and Research

Job Number: 68712

The Associate Vice Provost (AVP), Director of Undergraduate Advising and Research applies a deep understanding of undergraduate advising to provide leadership, vision, strategy and direction to the Office of Undergraduate Advising and Research (UAR), which is one of four major units reporting to the Vice Provost for Undergraduate Education. S/he unifies the wide array of advising and research programs to maximize undergraduate students' attainment of a liberal education within a world class research university setting.

The AVP collaborates closely with faculty and senior administrators to develop and improve policy, programs and initiatives related to the academic experience of an increasingly diverse undergraduate student body. The AVP is the face of the university for new undergraduate students and their parents, through major university events including New Student Orientation, Parents Weekend, and Admit Weekend. S/he assists the vice provost as a liaison to other campus departments that deeply impact the undergraduate experience such as Student Affairs, Residential Education, Athletics and Undergraduate Admission and Financial Aid. The AVP also works with the Alumni Association and the Office of Development creating strategies to promote long-term loyalty to the university. The AVP oversees a budget of approximately $7.5 million, and directly supervises a staff of 6. The total number of staff in UAR is 40 persons.

II. Core Duties

• Oversees the management of UAR by providing inspiring strategic leadership for policies, programs and initiatives related to all aspects of the undergraduate advising and undergraduate research efforts. Oversees allocation of manpower and financial resources within UAR.

• In collaboration with the HR director and senior leadership, directs managers in the interpretation and implementation of human resources policies, procedures and programs. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees within UAR.

• Develops the academic and administrative mission, goals and strategic plans for UAR and directs the implementation through UAR management group. Serves as senior advisor to the Vice Provost on programmatic and policy development for undergraduate education at Stanford.

• Orchestrates core academic advising to undergraduates through campus in-residence academic advising directors to achieve liberal education aims and academic success.

• Sets standards for pre-major advising programs and recruits participation from the Stanford community to meet student and departmental needs. Creates programming in conjunction with departments and schools to ensure students declare their majors before their junior year.

• Ensures NCAA compliance-requirements are well-integrated into academic advising practice. Coordinates with the athletic department to meet the unique advising needs of student athletes.

• Ensures pre-professional advisors provide comprehensive, up-to-date information to undergraduates considering professional school applications.

• Develops and executes the freshmen and transfer transition programs and seeks ways to continually enrich these programs. Prepares and delivers formal presentations to prospective and matriculated students, and their parents.

• Promotes and encourages faculty engagement in undergraduate research. Ensures robust plan for review of funding proposals from departments, programs, faculty, and campus research units.

• Sets fair and equitable standards for all students in the academic standing and petition process.

• Collaborates and consults extensively with offices and individuals across campus to understand and enhance the experience of all undergraduates.

• Collaborates and consults with senior administrators and faculty to resolve student crises and support students that are academically “at risk”.

• Maintains a strong connection with parent's organizations to keep them abreast of topical issues and to respond to questions, concerns, and issues that are raised through these groups.

• Responsible for the financial viability and success of the UAR. Develop and deliver complex, comprehensive financial analysis, high level strategic modeling both short and long term and provide advice to senior leadership decisions. Oversee the management of the consolidated annual budget plan. Responsible for committing resources with limited review by senior officers.

* - Other duties may also be assigned

Education & Experience:

• Bachelor's degree and ten years of relevant experience in advising, administrative and financial management, or combination of education and relevant experience. Advanced degree preferred.

Knowledge, Skills and Abilities:

• Demonstrated strategic leadership, planning and change management skills

• Ability to demonstrate a high level of diplomacy in persuading and influencing a wide variety of people at various levels to achieve results.

• Excellent strategic planning skills.

• Excellent communication skills. Able to influence people, solve problems, trouble shoot, think creatively and resolve conflicts.

• Advanced financial expertise in accounting, budget planning, and financial forecasting.

• Advanced expertise in grants and contract administration

• Exceptional negotiation and effective interpersonal skills negotiation and political acumen skills.

• Attention to detail and accuracy.

• Expert analytical and problem solving skills.

• Strong knowledge of industry standards, trends and/or regulatory requirements.

• Subject matter expertise for area(s) of responsibility.

• Advanced expertise in business and management computer applications and databases.

• Broad understanding of information technology hardware and software infrastructure.

• Ability to multi-task and manage deadlines.

• Strong interpersonal skills with the ability to cultivate strong collaborative relationships with faculty and able to anticipate faculty needs.
IV. About the Office of the Vice Provost for Undergraduate Education (VPUE) and Undergraduate Advising and Research (UAR)

The mission of the Office of the Vice Provost for Undergraduate Education (VPUE) is to partner with Stanford faculty, staff, and students to produce and educate knowledgeable, engaged citizens and creative, confident leaders for our future world.

The Office of Undergraduate Advising and Research directly impacts the experience of Stanford undergraduates in four major ways: freshman and transfer transition; pre-major and pre-professional advising; undergraduate research opportunities; and academic standing and petitions. The AVP sets the strategy and vision for the policies, initiatives and protocol related to these functions, and develops the staff talent needed to carry out these functions.

As the hub of critical aspects of the undergraduate experience, the entire UAR staff is highly visible in the lives of undergraduates. UAR staff is also uniquely responsible for and responsive to issues and concerns from parents regarding students' transition to college and their academic welfare over the course of their undergraduate years.

V. About Stanford University

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

VI. Physical Requirements

• Constantly perform desk-based computer tasks.

• Frequently sitting.

• Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.

• Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


• Occasional evening and weekend hours.


• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

VII. How to Apply

If you're ready to work for an organization that nurtures diversity, respect, professional development and a comfortable work-life fit, we invite you to explore this opportunity and apply online:

• Click on Job Search

• Enter 68712 in the Keyword Search field

VIII. Affirmative Action Statement
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Job: Administration

Location: Vice Provost for Undergrad Education

Schedule: Full-time

Classification Level: O

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


Keyword Phrases

  • Undergraduate
  • Advising
  • Research
Employment Type:Higher Education Executives
Degree Required: Bachelors
Experience: At least 10 years
Salary: Competitive
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume