Accounts Payable Specialist - Metropolitan State University of Denver in Denver Colorado

Unfortunately, this job is expired as of 12/3/2012.

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Metropolitan State University of Denver

Denver, Colorado 80217


United States
(A00012)

Categories

Detailed Job Description

This position exists to manage an assortment of specific vendors, monitor levels of expenditures based on purchase orders, contracts, or leases, and ensure the timely payment of college obligations to these vendors. This position is also responsible for negotiating resolutions with vendors as problems arise. It also provides audit, review and verification of vouchers for completeness and conformance to applicable rules, regulations, and policies with the authority to make changes as necessary; process vouchers to pay vendors for goods and services received; serve as a technical resource for personnel regarding the computer system’s technical procedures and proper use of codes, and on-line computer screens; review checks for accuracy from check cycles; provide information to accountants regarding the proper use of accounts as well as sufficient account balances. This position also must analyze vendor activity, recommending journal entries or other corrective actions for agency funds; accumulate and consolidate voucher activity; and instruct college personnel on proper use of purchasing/payment procedures and forms.

This posting will be used to fill two (2) positions.

Duties/Responsibilities

Reviews and audits requests for payments from faculty, administrators, staff and students. Analyzes the propriety of these requests for payment and adherence to state fiscal rules and college policy, compiles allowable costs and adjusts for unallowable costs, and processes for payment. Reviews all requests for payment to determine the specific department it may belong to and/or SPO/PO pertaining to the purchase (there are several hundred SPOs/POs) and determines the balance of the SPO/PO to the Banner system prior to processing payment. Discovers any errors in the request, notifies the department contact, offers solutions to the error, and processes the request for payment with the updated information into the Banner Finance system. Exercises individual judgment to select the appropriate solution to the error based on broad College fiscal rules and specific MSCD policies and procedures. Serves as backup to the College’s Travel Coordinator, processing travel documents from advances to final payments for all college personnel, students, and college guests. The position uses State and College travel guidance to ensure payments are appropriate in nature and approved in accordance in applicable regulations. Manages several vendors to include timely payment of expenses to assigned vendors and negotiating resolutions to problems that arise. Verifies that all required IRS and state Fiscal Rule documentation is correct and on file, follows up with vendors to request documentation when not on file. Within the limits of the Banner Finance system, determines the speed, methods, and timing to efficiently complete the payment to vendors. Prioritizes the individual workflow to meet the weekly check run deadlines. Assures individual quality control for data entry under $100. Delegates the filing and routing of invoices to department for approval to the college student employees, as necessary. Analyzes vendor activity, recommending journal entries for transfers or other corrective actions. Serves as a reviewer for other AP Techs’ data to be processed into Accounts Payable, and determines which rules and regulations apply in given circumstances in the review process. The review process requires checks for adherence to College fiscal rules and college policy and ensuring that the proper process, chart of accounts references, etc are used in the request for payment. Serves as part of the internal control checks and balances process for checks written in the Accounts Payable system. Reviews checks for names and addresses, dollar amount over check limit guidelines, and attaches other documents. Serves as a liaison to contacts outside the supervisory chain. Specifically, works with the college campus and with outside vendors to perform problem resolution. Discovers information or problems with requests for payment by interviewing the department personnel or vendor. Investigates the circumstances of the problem and works with the outside contact to accumulate all required and correct data. Advises the department personnel or the vendor with alternatives to resolve complaints or problems. Uses professional judgment to determine whether or not reclassifications are necessary to account classifications. Checks for authorized signatures, original receipts, pre-approval for computer related purchases and official functions, and determines whether or nor a purchase is appropriate in nature as well as what course of action must be taken when problems exist.

Required Qualifications

One (1) year experience in an accounting-related position, or an acceptable combination of education and/or experience. Excellent written and oral communication skills.

Preferred Qualifications

Bachelor’s degree in Accounting or related field. Six months experience of working in Higher Education and Banner Finance.

Special Instructions to Applicants

IMPORTANT: In order to be considered as an applicant you must apply via the online application system, www.msudenverjobs.com.

If you are unable to attach copies of transcripts at time of application please submit them to:

Quynh Nguyen
Accounting Services
Metropolitan State University of Denver
P.O. Box 173362, CB 98
Denver, CO 80217-3362
Fax:303-556-5023
E-mail: nguyequy@msudenver.edu

Keyword Phrases

  • Accounting Services
  • Accounts Payable Specialist
  • Diverse institution
  • Urban environment
  • Comprehensive college offering bachelors & masters
  • Business and Financial Management
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Employment Type:Administrative Staff
Degree Required: Not Specified
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter
Transcripts