Detailed Job Description
The Sr. Administrative Assistant will work closely with the Director of Graduate Admissions to assist in every aspect of her responsibilities. Maintain a good working relationship with the various departments within the Graduate School and coordinate their interaction with the Director. Assume responsibility and accountability for various projects as assigned.
Additional Description of Duties:
Management of graduate school events: Coordinate all plans for Information Sessions and other events scheduled by the Graduate Admissions office. Planning includes coordinating room sites, food orders, design of invitations, posting the event on the university's external CRM, maintenance of the RSVP list, compilation of packets of information, oversight of events and troubleshooting if problems arise.
Support the Director by scheduling appointments and meetings, managing daily and departmental calendars and producing administrative reports.
Monitor the university website for accuracy of information pertaining to graduate school material.
Provide support to Admissions marketing in updating vendor
website information as needed.
Cutomer Service: Oversee the front desk operations to ensure all incoming inquiries by phone and in person are handled professionally and appropriately assigned and directed.
Budget: Manage the budget for Graduate Admissions: This requires the ability to analyze account distributions and map them to expenditures. Monitor trends and inform Director to variances and irregularities and make recommendations for improvements as necessary. Manage vendor payments and credits. Assist Director with all expense reporting.
Associate's Degree plus 3-5 years experience in an administrative position in higher education or the corporate world. Bachelors Degree preferred. Experience with financial analysis and reporting. Requires excellent interpersonal skills, customer service experience and a self directed, highly organized, detail oriented individual.
Special Instructions to Applicants
Bentley University requires reference checks and may conduct other pre-employment screening.
Bentley University is an Equal Opportunity Employer, building strength through diversity.