Administrative Assistant I - Saint Louis University in St. Louis Missouri

Unfortunately, this job is expired as of 10/6/2015.

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Saint Louis University

St. Louis, Missouri

United States

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Detailed Job Description

Under direct supervision, provides administrative support to a department or group of professionals. The position is responsible for representing the University by communicating with internal and external constituents; typing correspondence and memos; coordinating travel arrangements; maintaining calendars; duplicating and distributing material.

Knowledge, Skills, Abilities, and Personal Characteristics

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, copying forms, and other office procedures and terminology; knowledge of principles and processes for providing customer and personal services, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction, proficient in computer software skills e.g. word processing & spreadsheets; ability to communicate information and ideas in writing so others will understand; ability to consider the relative costs and benefits of potential actions to choose the most appropriate one from predefined guidelines or solutions; ability to easily navigate the internet; ability to use interpersonal and communications skills to represent the work area; knowledge of international education

Minimum Qualifications

High School Education and 1 to 3 years experience

Job Duties and Responsibilities

Provides administrative support for the day-to-day operations of assigned area(s): prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty and staff.

Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates policies and procedures; responds to questions resolves issues of general complexity

Coordinates and performs clerical/secretarial services: makes arrangements for events and meetings; composes and types correspondence; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems

May handles or assist in confidential issues or sensitive records

Maintains department spread sheets and assists in preparing financial and administrative reports

Keyword Phrases

  • International Services
  • Administrative Assistant I
  • Embrace inclusion in diversity
  • Jesuit institution
  • Research University
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: High School
Experience: See Job Description
Level of Job: Other
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter