Program Associate - Miami University in Oxford Ohio

Unfortunately, this job is expired as of 9/21/2015.

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Miami University

Oxford, Ohio

United States


Detailed Job Description

Job ID:  1818 - SATSS - FT

General Function:

Performs a variety of moderately complex clerical and administrative tasks requiring some independent judgment related to ensuring the successful completion of the daily operations of a University administrative unit.

Buildings & Grounds Specific Function:

  • Reports to Director or Administrative Assistant for Director of Buildings and Grounds, which includes consulting your supervisor before changing work plans.


Characteristic Duties and Responsibilities – Essential Functions:

  • Processes incoming information and/or documents regarding daily operations; makes first determination as to disposition using set standards.
  • Serves as informational resource for staff; investigates and resolves problems and difficulties.
  • Assists in the enforcement of policies and procedures; serves as informational resource to staff.
  • Monitors and reviews projects; ensures all necessary changes are made.
  • Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
  • Performs a variety of clerical tasks including answering phones, typing, and copying.
  • Processes purchases.
  • Deals directly with stores and vendors to assure appropriate uninterrupted supply of materials.
  • Works with Planner and Scheduler to assure efficient use of materials and supplies.
  • Arranges, coordinates or conducts training on department processes, supplies and materials.
  • Provides administrative support for Buildings & Grounds.

Reporting Relationships:

Direction Received:    Reports to head of administrative unit (i.e. Director, Administrative Manager, Administrative Assistant, Administrative Associate, etc.).

Direction Given:          May provide functional guidance to a group of student employees on an on-going basis.

Working Conditions:

Periodic assignments given which entail dealing with modestly unpleasant physical conditions.

Minimum Qualifications

Requires nine months of coursework or training beyond high school in Business Administration and two years of related experience, or an equivalent combination of education and experience.

Preferred Qualifications

Knowledge, Skills, Abilities, and Worker Characteristics:

Knowledge of unit's operations, policies, and procedures; knowledge of computers and office applications; may require supervisory skills; clerical skills; research skills.

Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • Building & Special Services
  • Program Associate
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: See Job Description
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter