Administrative Coordinator - Bates College in Lewiston Maine

Unfortunately, this job is expired as of 10/4/2015.

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Bates College

Lewiston, Maine

United States

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Detailed Job Description

The Writing at Bates (WAB) and Academic Resource Commons (ARC) programs are seeking an Administrative Coordinator to serve a central role in the administration of both programs. Working closely with the Director and Writing Specialists, and reporting to the Director of Writing at Bates and the Academic Resource Commons, the individual selected will:

  • coordinate human resources for WAB and ARC, especially the hiring and on-going employment of both professional and student staff:

    • manage hiring & separation paperwork

    • maintain communication with Bates HR and Student Employment

    • set hiring needs for student employees, in line with the budget allocation for student employment

    • manage timesheets for all student employees

  • provide stewardship for the budget of WAB and ARC:

    • manage program budgets in Banner

    • liaise with Assistant Dean of Faculty for Budget and Administration

    • complete all program purchasing

  • set and maintain tutoring schedule for tutors working within the Writing & Speaking Center and Academic Resource Commons

  • manage WAB’s and ARC’s participation in BatesReach:

    • maintain specialist and tutor schedules in program

    • coordinate outreach to students based on flags raised in system, and correspondence with faculty and advisors who have referred students for services

  • supervise the group of student employees who provide student intake in the Writing & Speaking Center at Ladd Library

  • act as assistant to the Director, especially with respect to scheduling and filing

  • staff the front desk of the Writing at Bates program, providing intake for students and faculty

  • maintain administrative calendar for WAB

  • advertise WAB and ARC programming

  • manage the Writing at Bates email account

  • develop and maintain informational databases for WAB and ARC

  • coordinate event planning for the WAB and ARC programs

  • coordinate communication among the stakeholders of the ARC

  • coordinate with relevant Academic Administrative Assistants

  • provide agendas and notes for meetings of the WAB and ARC

  • coordinate development of printed marketing materials, in communication with College Communications Office.

  • provide administrative support for WAB and ARC


  • experience engaging with administrative support structures at Bates College (or, if relevant, other institutions of higher education)

  • experience administering program budgets

  • fluency in the use of Microsoft Excel

  • experience with Banner, Google cloud tools, and other software systems commonly used at Bates

  • enthusiasm for student support programming

Application Instructions

Interested individuals may submit a cover letter and resume online via the link below.  An offer of employment is contingent upon successful completion of a background screening.

Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.

Keyword Phrases

  • Administrative Coordinator
  • principles of human dignity and diversity
  • one of the nation’s leading liberal arts colleges
  • Maine’s second largest urban area
  • Academic Administration
  • Program Administrators and Coordinators
  • Other Administrative
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter