Accounts Payable Specialist - University of La Verne in La Verne California

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University of La Verne

La Verne, California


United States
(20150208SA)

Categories

Detailed Job Description

The responsibilities of this position include: reviewing invoices, checks requests, expense reports, requisitions and purchase order change forms for correct coding, approvals,assigned vendor numbers, required documentation and correct sales/use tax. Data entry of invoices, check requests and expense reports into the Accounts Payable Banner system. Printing checks, open, date stamp and distribute mail. Reconciling vendor statements. Requires good analytical and organizational skills. Ability to communicate with all levels of personnel.
Requires a minimum of two years recent experience in a high volume, diverse, computerized Account Payable environment (preferably Banner). Knowledge of sales/use tax regulations, proficient in Microsoft word and excel. Requires a high school diploma, prefer completion of accounting courses (years of experience may be substituted.

Specific Duties

Review invoices, checks requests, expense reports, requisitions and purchase order change forms for correct coding, approvals, assigned vendor numbers, required documentation and correct sales/use tax.

Data entry of invoices, check requests and expense reports in the Accounts Payable Banner system.

Assist with the maintenance of open purchase orders (setting up spreadsheets for the open purchase orders) monitor invoices paid against the purchase orders, verify the availability of balances on the purchase orders.

Print computer checks 2 to 3 times a week; match checks with backup; mail the checks to vendors and/or have them prepared for pick-up.

Assist in maintaining Accounts Payable paid files and documentation in accordance to policy and accepted accounting practices.

Communicate Accounts Payable policies and procedures to vendors and the university community; respond to vendor and university community inquiries.

Open, date stamp, and distribute mail.

Review new vendor information and vendor change information forms for correctness and required backup prior to forwarding the information to accounting for the additions and updates.

Reconcile vendor statements, research, and correct discrepancies.

Assist in maintaining A/P Signature Authorization Forms, scan the forms into the A/P shared data files.

Prepare listing of requisitions and purchase orders change forms to be submitted to the Purchasing department for processing.

Assist in backup of Senior Accounts Payable Associate, and additional duties as assigned by the Accounts Payable Manager.

Minimum Qualifications

High school diploma.

Two years of recent Accounts Payable experience in a high volume, diverse, and computerized environment.

Matching Invoices with purchase orders.

Proficient with Microsoft Word and Excel.

Possess strong verbal and written communication skills.

Solid analytical and organizational skills, and attention to detail.

Preferred Qualifications

Knowledge of Accounts Payable functions and theories.
Experience with the Banner software system.
College accounting, finance or business administratration courses.

Benefits Summary

The hiring range for this position is dependent upon qualifications and departmental equity. Benefits of employment include a comprehensive health and welfare plan, tuition remission program for employee, spouse and dependent children and a generous 10% contribution to the University’s 403B retirement plan.

Location

La Verne Central Campus

Special Instructions to Applicants

Open Date 08/23/2015

Keyword Phrases

  • Accounts Payable Specialist
  • Employer of Choice
  • Diversity & Inclusivity
  • Hispanic Serving Institution
  • Business and Financial Management
logo
Employment Type:Administrative Staff
Degree Required: High School
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter
References