Administrative Coordinator - Washington State University in Pullman Washington

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Washington State University

Pullman, Washington

United States

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Detailed Job Description

Washington State University (WSU) is seeking to hire a strongly self-motivated, resourceful Administrative Coordinator to join the administrative team in the Institute for Shock Physics (ISP). The Institute is an externally funded research organization that conducts a broad range of fundamental and applied research projects in the physical sciences and engineering for government agencies and private corporations, including the development of commercial applications. The Administrative Coordinator is responsible for providing confidential administrative support and the independent management of key operational functions for the Institute including metrics reporting, research proposals, recruitment, and programs/events.

This position is a full-time, 12-month, Administrative/Professional position based in Pullman, WA. The salary will be commensurate with the responsibilities, as well as the candidate’s experience. Other benefits include health/dental insurance, vacation/sick leave, retirement plans, and access to all University facilities.

Required Qualifications

A Bachelor’s degree in a field relevant to area of specialization and three (3) years of experience directly related to the specialty area. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

-Knowledge of specified information-gathering projects and implementation of information and record keeping systems.

-Knowledge of the principles and practices associated with recruitment of personnel.

-Experience in working in a research environment.

-Ability to function positively in a fast-paced, professional environment

Monthly Salary

Commensurate with qualifications and experience

Additional Information

Representative responsibilities include, but are not limited to:

- Manages all phases of the recruitment and selection of prospective new faculty and staff from start to finish; coordinates the development of and plans the agendas for candidate visits including interactions with ISP faculty/staff at all three locations (Pullman, WA, Spokane, WA, and Argonne, IL), corresponds with the candidate, and all logistics of the visit.

- Serves as a coordinator for grants/contracts to track deliverables, timelines, and overall project requirements. This includes working directly with the project stakeholders to manage milestones, reporting, and planning.

- Develops and implements a system to identify and collect quantifiable metrics for reporting to internal and external constituencies including grant funded initiatives. This includes, but is not limited to information about graduate studies, publications, conference presentations, seminars, technical reports, and faculty expertise.

- Manages administration and logistics of special programs and events including: federal agencies site reviews, scientific workshops, collaborative meetings, etc.

- Leads the effort in creating collateral used in external relations, including web site maintenance and preparation of printed materials.

- Acts as a back-up for the Assistant to the Director in providing confidential administrative support. The scope of interactions will include external constituencies, such as National Laboratories and Federal Agencies and will regularly require the use of independent judgment and discretion.

- Prepares, reviews, and coordinates correspondence, presentations, and reports.

- Provides and oversees support activities such as receiving and directing calls, maintaining calendars, scheduling appointments, and ensuring appropriate coordination and follow-up.

- Ensures materials are prepared or coordinated on behalf of the Director; collect background and current material (e.g. correspondence, reports, specific policies and procedures, etc.) for specific projects.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU is committed to excellence through diversity and faculty-friendly policy action, including partner accommodation and NSF ADVANCE Institutional Transformation programs (

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521(v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or

Keyword Phrases

  • Institute for Shock Physics
  • Administrative Coordinator
  • statewide system with worldwide reach
  • Discover a great place to work!
  • embracing diversity where everyone can grow!
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: Bachelors
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
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