Program Assistant I - Bentley University in Waltham Massachusetts

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Bentley University

Waltham, Massachusetts

United States

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Detailed Job Description

A key member of the Annual Giving department, the Program Assistant I provides ongoing administrative support to the Director and Annual Giving staff members, who are charged with raising unrestricted monies for the University.

He/She supports the operations of the Annual Giving program, including, but not limited to: budget tracking/account payments, bi-weekly/monthly attendance submission, office supply orders, and coordination and management of work-study and other student staff.

As determined by the Director, the Program Assistant I requests and prepares data for direct mail and email solicitations, and serves as the liaison to print and mail houses, ensuring accuracy and keeping the process on schedule.  

Additional Description of Duties:

The Program Assistant I executes acknowledgments, producing the segment of letters defined by the current process.

He/She manages all aspects of Annual Giving work-study student assistants and interns, including hiring, supervising, training, and approving and submitting payroll.

He/She also works with vendors to obtain quotes, review invoices, and ensures timely payment.  

Position Qualifications

Bachelors degree and 2-3 years office experience in a fast-paced, donor-centered or customer service environment.

The Program Assistant I must be a poised professional capable of prioritizing and handling multiple tasks simultaneously.

He/She should demonstrate strong written and oral communication skills, including the ability to write, edit and proofread materials prepared for alumni, parent and friends of the University. Negotiating skills will also be needed while working with vendors.  

License(s) Required for the Position

Must hold and maintain a valid, unrestricted US driver's license, with an insurable driving history as determined by Bentley's insurance carrier.  

Bentley University is an Equal Opportunity Employer, building strength through diversity.  

Keyword Phrases

  • Annual Giving
  • Program Assistant I
  • Business University
  • STAR - Scholarship, Teaching, Advising, Research
  • Corporate & Community Partnerships
  • Program Administrators and Coordinators
  • Development and Fund Raising
Employment Type:Administrative Staff
Degree Required: Bachelors
Experience: See Job Description
Level of Job: See Job Description
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter