Program Associate - Miami University in Oxford Ohio

Unfortunately, this job is expired as of 11/12/2015.

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Miami University

Oxford, Ohio

United States

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Detailed Job Description

Job ID:  1664 - SATSS - FT

The Program Associate reports to the Director of Prospect Research and is responsible for data entry and reporting, meeting with development staff, project support, and general office support.


  • Provide direct support to the Prospect Research Department while working closely with staff in the Division of University Advancement, particularly in the Office of Development.
  • Perform data entry to track major gift proposals, strategies, management changes, biographical information and other key updates.
  • Meet with more than 20 development officers on a monthly basis to review reports and collect information.
  • Process incoming electronic update forms submitted by staff.
  • Perform scheduled staff training and answer ongoing phone/email questions or requests for assistance including on-demand report creation and problem-solving.
  • Review web and print publications. Make appropriate database updates and write summaries for reporting.
  • Responsible for various financial and budgetary tasks, including preparing, reconciling and monitoring budgets and preparing fiscal reports based on the Monthly Financial Report generated by General Accounting. Prepare and deliver quarterly budget forecasts and with input from director and analysis of prior year expenditures, develops the budget for next fiscal year.
  • Complete various administrative tasks including making transactions in Buyway, the university's contract and purchasing system; making travel arrangements and managing travel documentation for multiple staff, including expense reports and monthly credit card reconciliation; coordinate travel Procurement cards for Research staff; and other administrative duties as assigned.  

Minimum Qualifications

  • Requires nine months of coursework or training beyond high school in Business Administration and two years of related experience, or an equivalent combination of education and experience.

Preferred Qualifications

  • Experience with SCT Banner or similar database.
  • Experience in a university environment or philanthropy.
  • Demonstrated successful experience in records and/or information management, including knowledge of Microsoft Office applications, particularly Word and Excel.
  • Accurate data entry skills.
  • Knowledge of standard office procedures and equipment, as well as the ability to perform basic research tasks.
  • Ability to appropriately handle confidential and/or sensitive information.
  • Periodic assignments given which entail dealing with modestly unpleasant physical conditions.
  • Strong interpersonal skills.
  • Careful attention to detail and superb organizational skills.
  • Ability to manage and complete multiple projects within strict deadline while working independently. 

Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • Advancement Services
  • Program Associate
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: See Job Description
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter