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San Jose City College
Under the direction of a department supervisor, manager or academic staff member, performs difficult and diversified clerical and general typing duties involving the application of standard procedures to a variety of details requiring the use of discretion and judgement in support of the operations, preparation and maintenance of a variety of records and reports, or the academic professional staff of an administrative or program office.
Responsibilities may include providing technical or functional lead direction to hourly or student assistants.
ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to:
1. Perform difficult clerical and analytical tasks requiring a thorough knowledge of program, department and college policies and procedures.
2. Receive, screen, review and verify a variety of correspondence, documents or applications.
3. Establish and maintain office files, reports, logs, accounts records and specialized or technical documents including employee time and assignment records, and a wide variety of correspondence and memoranda.
4. Search for, compile and post data for a variety of reports.
5. Provide a central source of information and assistance regarding the activities, policies and procedures of the area to which assigned.
6. Assist in planning and carrying out the activities and procedures of the office.
7. Maintain records, interpret data and prepare complex reports which may be semi-technical in nature.
8. Resolve questions. Refer questions with policy and procedure implications to supervisor.
9. Perform difficult typing such as financial or statistical reports, room and class schedules, lesson plans, information news letters and other material requiring the use of independent judgment.
10. Handle physical arrangements and correspondence for group meetings on a regular basis.
11. Prepare invoices, receive and receipt payments, prove and balance receipts.
12. Develop forms, records, filing systems and procedures.
13. Coordinate assigned office functions and details with other departments, programs or outside agencies.
14. Maintain, compile, prepare and submit attendance and overtime records for payroll reporting.
15. Coordinate coverage for substitutes for instructional and/or classified absences; call substitutes, collect and complete necessary forms, and post canceled classes when no substitute can be located.
16. Maintain and update computerized cumulative files.
17. Tabulate and maintain daily and monthly attendance records utilizing State-mandated standards.
18. Maintain, sign-in sheets for evening and Saturday faculty; provide for and coordinate services for evening faculty.
19. Train and/or assign and check the work of a group of lower level clerical assistants.
20. Interview students to obtain basic personal, financial, medical and social data.
21. Conduct fire drills.
22. If assigned to the Child Development Center provide first aid treatment for children until help arrives.
23. Compute and collect fees where standards and charges require some degree of judgment.
24. Interview students and parents to obtain basic personal, financial, medical, and social data.
25. Perform other duties reasonably related to the job classification.
1. Organization, policies, procedures and operating details of the District, college and area to which assigned.
2. Modern office methods, procedures and equipment including personal computers and related software.
3. Proper English usage, spelling, grammar and punctuation.
4. Record keeping principles and procedures.
1. Operate a typewriter, calculator, copy machines and equipment, computer terminal or micro processor or related office equipment.
2. Train, plan and direct the work of other employees.
3. Interpret and explain District, college and program policies, rules and regulations.
4. Carry out oral and written directions independently.
5. Communicate orally in a courteous and effective manner.
6. Effectively interacting with persons of diverse Socio-economic and ethnic backgrounds.
7. Establish and maintain effective working relationships with those encountered during the performance of required duties.
8. Make arithmetical calculations accurately.
9. Prepare and maintain financial and statistical records.
10. Work with a significant degree of independence in carrying out assigned duties and schedule work to effectively meet deadline and time schedules.
11. Type at a rate of speed necessary for effective job performance.
12. Operate a calculator, micro computer and other office equipment.
13. Work under pressure in offices that have heavy student and public contact.
The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.
The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse faculty consisting of 14% Hispanic/Latino, 22 % Asian/Pacific Islander, 7% Black/African American, 1% American Indian/Native American, 52% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.
San Jose/Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.
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