Detailed Job Description
The Fiscal Services Department is seeking a talented individual to fill the position of Financial Technician-Payroll.
Comprised of two colleges, West Valley College and Mission College, we are located in the heart of Silicon Valley. Our staff and faculty are among the most qualified in the state and our students appreciate our two colleges for our friendly staff and supportive atmosphere.
Under direction of the Payroll Supervisor or designee at the West Valley-Mission Community College District, prepares, processes and maintains records, reports and other documents involved in the timely preparation and generation of District payrolls; calculate, record and balance financial and statistical data; provide information and assistance to District personnel regarding payroll issues and questions.
Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.
100% full time, 37.5 hours per week, 12 months per year, with anticipated start date of October 21, 2015. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the Classified Office, Technical & Business Services Employee Unit.
Work Location: Fiscal Services department, West Valley-Mission Community College District, located on the West Valley College campus, Saratoga, CA.
We have begun a district-wide classification study of all regular, non-faculty staff positions. A classification study is a process of studying, analyzing, and describing the nature and level of work performed by employees. This classification study will ultimately produce uniform job descriptions for every employee.
The classification study will also include a compensation study that will provide information on what other employers pay employees who are performing similar duties. The District will use this information to ensure that our employees are adequately compensated.
The classification study started in November 2014 and is expected to take approximately 12 months to complete. As a result of this study, it is possible for the job description and/or compensation to change in this position opening.
1. Education – Graduation from high school supplemented by college–level course work in accounting, bookkeeping or closely related field;
2. Experience – At least two years of increasingly responsible financial record keeping experience;
3. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.
- Public agency payroll experience.
- Familiarity and/or prior experience with QSS – Quintessential School Systems experience.
- Familiarity and/or prior experience with Banner enterprise system.
- Understanding of CalSTRS and CalPERS retirement benefits
- Excellent time management skills
- Detailed-oriented and organized
- Ability to multi-task
Examples of Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made.
- Receive, review, adjust and record data from contracts, time sheets and other documents related to processing District payrolls for academic, classified and hourly personnel.
- Review data and verify the accuracy of pay rates, hours, salary calculations, codes and budget accounts; detect and correct discrepancies; contact supervisors and managers to verify hours and other information.
- Add, delete, correct and change payroll data in accordance with established schedules, State laws and regulations and District policies; verify all Human Resources calculations for payroll exceptions, pay increases and adjustments; balance assigned payrolls with County Office data.
- Maintain comprehensive employee payroll records and files according to legal requirements and District retention policies; respond to payroll inquiries and assist District staff with payroll questions; research information and correct errors.
- Enter data into computer, generate records and reports, and interface with County Office data processing systems and personnel.
- Record data and prepare vacation and sick leave reports; receive, review, adjust and distribute W–2 forms; process year end closing, clean–up and set up accounts payable.
- Operate a variety of office equipment including computer terminals, microcomputers, peripheral equipment, calculator, copier and typewriter.
- Determine correct retirement codes for employees in other retirement systems to ensure compliance with complex and varied regulations.
- Perform related duties as assigned.
Knowledge and Abilities
- Methods, practices and terminology of financial record keeping and bookkeeping.
- Modern office practices, procedures and equipment.
- Operation of computer terminals, microcomputers, peripheral equipment, calculator,copier and other office machines.
- Oral and written communication skills.
- Interpersonal skills including tact, patience and courtesy.
- Prepare and maintain financial and statistical records and reports.
- Make arithmetical computations quickly and accurately.
- Review, verify, adjust and record financial and statistical data.
- Detect and correct errors and discrepancies in payroll data.
- Prepare and process District payrolls for academic, classified and hourly staff according to stringent timelines and policies.
- Establish and maintain cooperative and effective working relationships with students, staff and public.
- Maintain current knowledge of applicable laws, regulations, retirement systems and collective bargaining agreements which impact preparation of payrolls.
- Work independently with minimal supervision.
- Enter data and operate office equipment such as a calculator and computer equipment.
- Utilize computer software including payroll, accounting, word processing, spreadsheet and report writing applications.
- Meet schedules and timelines.
- Plan and organize time and work effectively.
- Work independently with minimum supervision.
- Relate effectively to people of varied academic, cultural and socio–economic background using tact, diplomacy and courtesy.
Salary and Benefits
West Valley-Mission Community College District is an Equal Opportunity Employer
- Anticipated Hiring Range: $4,056–$4,415 monthly (WVMCEA Salary Schedule, Range 57, Steps A-C).
- Employer-contributed medical, dental and vision for employee, spouse, and/or dependents.
- Employer-paid long term disability for employee.
- Voluntary life insurance.
- 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
- Up to 22 days vacation leave accrued annually.
- 12 days sick leave accrued annually.
- Personal necessity leave and personal business leave.
- Educational growth incentive program from $40 to $200 monthly.
- $500 longevity award annually after 15 years of service and $1,000 longevity award annually after 20 years of service.
- CalPERS retirement.
- Position is union affiliated with required dues.