Welcome to Our FAQ
This is the Applicant section of our FAQ. The following Q&A will help you understand what makes us special and unique, as well as help navigate any intricacies of the website. Click on the Bold Title, rather than the ?, to activate the answers.
Even though you don’t pay our fees, we place your needs at an equal level with those of the Universities that pay us. There are no site distractions, no pop-up ads, and you can link to anywhere on the site with our drop-down features at the top of each page, no matter where you are.
We have applied the best of (and hopefully avoided the worst of) other career websites, both in and out of the Higher Education industry, to bring you a simplified job search experience. Our goal is to save you significant time, as well as help you to stand out above your peers.
While the site is very clean and user friendly, using 21st century technology, what really makes it unique is how our keyword-based job search engine functions at a much higher level than any other; it leaves no margin for error with a WYSIWYG concept, rather than a Google concept, of search. You are in control.
There is only one type of account – All Access. You can Create a profile (Public for all to view or Private and Confidential), Search on opportunities, Apply to positions and Track your submissions.
It helps to have an account, and each account has a unique User Name. You are able to browse and apply to available jobs without logging in to an account, but you cannot track submissions or receive emails about new jobs without one. It should take you two minutes to create a skeletal account, and 5 minutes to set up job search agents (see below).
Our suggestion is to fill out a skeletal application unless you need to send an email PDF application to a client institution. You can still upload a resume, create and save searches / search agents, and most important, track your activity.
Simply click ‘Sign-up’ and you will be taken to a two-part sign-up process. The second part of the process will ask you what type of profile you want to create: Administrative, Executive, Faculty or Post-Doc. This is important because that profile will be the one you can use to duplicate and create other profiles. In all, you will be able to create all four types of profiles, although it is unlikely you would have the need for all four.
Your first profile populates automatically when you first sign up and you can edit it at any time – don’t forget to hit SAVE. Make sure you finish most of the first profile if you intend to duplicate (see below) the information to another profile type; this will save you lots of time.
Make sure that you decide whether to post your profile(s) publicly or confidentially – the default is confidential (Private). Fields with ’ * ‘ are required to be filled in when first saving a profile. Text boxes that are in blue are required to be filled in so as to submit an email application using ‘Apply Now’. Beneath the SAVE / CANCEL buttons at the bottom is a list which identifies the fields left to complete a full profile - we make it easy for you.
One of our great attributes is that you can copy most of the common parts of your initial profile to another of the other profile types with only two clicks. Note that you can tell which profiles are active because the links on the left are darker. To duplicate your initial profile to another, simply click on the appropriate new profile on the left and it will ask you to confirm the duplication. Click again and you have a duplicate profile in a new employment type. Make sure that you check and edit all fields, because certain fields (such as the available categories) are only available with certain types of positions and will not duplicate.
Click on ‘Login’ in the upper right corner of the front page of the website. When you log in you will need to use your unique User Name created when you first signed up, rather than your email address. Don’t forget that name! Note that your email address can be your user name.
There are several ways. The easiest and most convenient way is to use the drop-down feature 'Find a Job.'
When you are logged in you can search from your dashboard. Also, when you are on the front page of the site you can also click Find a Job in the box: “I am an applicant seeking a(n):”.
Browsing is a way to gradually drill-down on types of jobs. Many people use search by category or institution.
For advanced search, which allows you to create search agents, the only required field is overall category [Type of Position Sought]. You can get much more detailed results using a wide variety of filters (location, categories, specific details / filters). The results page will allow you to edit certain aspects of a search, as well as drill down on specific keywords of interest. Keywords only show up if they are present on at least one job in the search results.
We encourage you to save searches for future use, and you can use a check box to convert them into weekly search agents (see above).
No – We do not believe that you can confidentially apply to an opening if it is possible that it might be your employer. We go to great lengths to ensure your confidentiality during the process, which is one of the reasons we have you list your current university (if applicable) so that we can prevent you from showing up in any search results from your own school.
You can apply anonymously or create a profile. Apply functions are on the right of the job posting.
If not logged in, you can apply anonymously and be redirected to the job; however, you will be unable to track your activity.
If you need to create a full profile; everything in the blue text boxes is required to apply [The list of what remains is under the SAVE / CANCEL buttons at the bottom of the profile.]. Either browse or search for positions. When you find a position, click the ‘apply now’ button. It is that simple.
There are three types of apply mechanisms which the school can choose from. They can either receive information sent by you via postal mail, through a direct link to the university’s job website (which is most common), or, if applicable, we can create an application PDF on your behalf and email it to the school; note that you also can create your own email application.
The application we send on your behalf (for email submissions only) will include an editable cover letter in the body of your email, your applicant profile, including the required number of reference names (up to five), your CV, an optional picture and any writing samples you upload. Any large digital files (music or art), should be mailed to the school as per their instructions. Uploads must be 2MB or less.
If applicable, the PDF that is submitted is very professional and comprehensive. You can PREVIEW each of your profiles (excluding writing samples) as the university will see it, by clicking PREVIEW at the upper right of each profile.
It is free to applicants.
We keep it very simple. Your dashboard will keep track of all schools you have applied to, and if the job is still active. We also keep track of in process email applications. If you have begun the application process on a school's ATS, we have live links on your dashboard to take you to that job on their website.
If you have a PENDING application on your profile, an APPLY NOW button will light up on the dashboard.
Yes. All new jobs fitting your specified criteria will be sent to you weekly and still active jobs will be resent every four weeks for up to six months.
Search agents are created (when logged in) by creating a search, saving it and then checking the appropropriate box on your dashboard. Unchecking the box will prevent you from receiving weekly search agent emails. Note that you can have multiple search agents and the results will all be summarized in one weekly email.
Unfortunately this does happen, although less and less as we sweep many of our clients sites daily.
Sometimes schools (or their representatives) forget to take them down, and for that we apologize in advance. We appreciate it when you let us know.
We have a very simple procedure for you to follow. All you have to do is click ‘Login’ and then ‘Forgot Username or Password.’ Just make sure that no one else has access to your email address.
YES. You can change either the email, or your password, simply by clicking on the ‘User Information’ link in your dashboard. Make sure you save the data. We are adding features in this area to further assist you.
For security reasons, if you walk away from your computer in the middle of a work process, we will log you out of our system after 20 minutes of inactivity. Unsaved data will be lost.
Because of the way many browsers operate, try to minimize the amount of open browser windows.
Feel free to contact us at either of the following:
Phone: (513) 588-8090
You were inactive for over twenty minutes. To protect you, we have logged you out. Any unsaved data has been lost.